Student Assistant - California State Payroll System Support - Hybrid

Theuniversityunion; Sacramento (CA); Hybrid; USD 25,000 - 36,000; Part time

Benefits offered by this job

Hybrid work schedule

Job summary

State Controller's Office in California is seeking a Student Assistant to support the OCM CRM tool Stakeholder Connect, assist Readiness managers, and prepare communications for various state stakeholder groups. The role involves data handling, document review, and ensuring branding consistency across materials.

The schedule is hybrid with flexible hours Monday–Friday, and candidates must meet term requirements for undergraduate or graduate students.

Qualifications

• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications.
• Strong communication skills, including active listening and the ability to prepare clear and concise emails, memorandums, and reports.
• Ability to communicate effectively with internal and external parties and convey complex information in a correct, clear, and professional manner.
• Ability to adapt and remain flexible in response to changing workloads and priorities.
• Demonstrates initiative and self-motivation, including taking ownership of projects and maintaining a positive professional attitude.
• Strong problem-solving and critical thinking skills, including the ability to analyze situations, evaluate data, and draw sound conclusions.
• Strong organizational and time management skills, including the ability to prioritize workload effectively, maintain strong organization, work under pressure and time constraints, and remain proactive and adaptable.
• Ability to work independently as well as collaboratively as part of a team.

Responsibilities

• The intern will gain experience with Stakeholder Connect, OCM CRM tool and readiness activities.
• Support Readiness managers with stakeholder roadmaps and client outreach through the OCM CRM tool.
• Review and scrub documents for sensitive personal information and upload approved assets to the repository.
• Maintain template branding and ensure materials are consistent with standards.
• Test system functionality and support platform improvements.
• Maintain email lists and deploy bulk communications as needed.
• Ensure platform announcements and repository access permissions remain current.
• Collaborate with project teams to produce, brand, and distribute communications across channels (SharePoint, social media, newsletters, decks).
• Coordinate meeting logistics and prepare materials for state stakeholder groups.

Skills

Communication skills

Active listening

Email/report writing

Verbal/written communication

Time management

Teamwork

Analytical thinking

Adaptability

Initiative

Education

High school

Job description

• Base Pay $18.00 - $26.00 / Hour
• Job Category Part-time, Off-campus , State Controller's Office
• Employee Type Student Assistant
• Required Degree High school
• Manage Others No

Description

Requirements

Conditions of Employment

Prerequisites

Students must be enrolled in at least: 12 semester units or 12 quarter units for Undergraduate Students; 8 semester units or 12 quarter units for Graduate Students.
Students declared major must match the major(s) listed in the job posting and students must have a GPA of 3.0 or higher .

Majors/Fields of Study

Information Systems, Computer Science, Business Administration, Finance or Economics.

Work Schedule

Hybrid work schedule . F lexible workdays and work hours, Monday – Friday, between 8 AM – 5 PM. The final work schedule will be determined by the supervisor .

Additional Work Schedule

Student Assistant and Graduate Assistant employees generally work up to 24 hours per workweek (Sunday – Saturday) during the academic year and up to 40 hours per workweek during breaks; (winter, spring, and summer).

Compensation

$18.00 - $26.00 per hour.

Minimum Qualifications

• Must complete each term with minimum unit requirements for Undergraduate and Graduate student classifications. Proof will be collected at the end of each Spring and Fall term.
• Strong communication skills, including active listening and the ability to prepare clear and concise emails, memorandums, and reports.
• Ability to communicate effectively with internal and external parties and convey complex information in a correct, clear, and professional manner.
• Ability to adapt and remain flexible in response to changing workloads and priorities.
• Demonstrates initiative and self-motivation, including taking ownership of projects and maintaining a positive professional attitude.
• Strong problem-solving and critical thinking skills, including the ability to analyze situations, evaluate data, and draw sound conclusions.
• Strong organizational and time management skills, including the ability to prioritize workload effectively, maintain strong organization, work under pressure and time constraints, and remain proactive and adaptable.
• Ability to work independently as well as collaboratively as part of a team.

Preferred Qualifications

• Knowledge of the principles of public administration and executive & organizational communication.
• Experience with purpose-driven writing and editing that is clear, concise, and accurately explains the complexity and services of the SCO.
• Ability to complete deadline-driven project management assignments and translate complex financial and government information into plain language for diverse audiences.

Duties and Responsibilities

Learning Objectives

The Student Assistant's role will include the opportunity to gain experience with the OCM Customer Relationship Management (CRM database) tool called Stakeholder Connect, OCM team’s primary record of interactions with department-level OCM contacts. Stakeholder Connect is OCM’s primary means for communicating defined assignments (assignments include data requests and readiness activities). The intern will have the opportunity to increase expertise in communications and gain working knowledge of the principles and practices of organizational change management.

CRM & Readiness Management

• Support Readiness managers with stakeholder roadmaps and client outreach through the OCM CRM tool.
• Manage data assignment workflows, including data requests and readiness activities.
• Review and scrub documents for sensitive personal information and upload final approved assets to the repository.
• Maintain template branding and ensure materials are consistent with established standards.
• Test system functionality and support ongoing platform improvements.
• Maintain email lists and deploy bulk communications as needed.
• Ensure platform announcements and repository access permissions remain current.

Communication & Marketing Support

• Collaborate with project teams to produce, brand, and distribute diverse communication materials across channels, including SharePoint, social media, newsletters, and presentation decks.
• Coordinate meeting logistics and invitations, prepare presentation materials for various state stakeholder groups, and monitor campaign effectiveness to support and refine messaging.
• Continuously update landing pages, video content, and marketing collateral to maintain consistent tone, branding, and messaging integrity across all project touchpoints.

Physical Requirements

Sit for extended periods; frequently stand and walk; manual dexterity and hand-eye coordination; corrected hearing and vision to normal range; verbal communication; use of office equipment including computer workstations, telephones, calculators, copiers, printers, and scanners with or without reasonable accommodation.

Working Conditions

Work is performed in a hybrid environment.

Students/Employees will be required to work according to the current UEI remote workplace policy and sign a UEI Work from Home Agreement. The decision to permit an employee to work from home is at the discretion of the supervisor or employer and may, at any time and with or without cause, unilaterally terminate the option to work from home.

Summary

As the chief fiscal officer of California, the fourth largest economy in the world, Controller Malia M. Cohen is responsible for accountability and disbursement of the state’s financial resources.

Controller Cohen also safeguards many types of financial property until claimed by the rightful owners, independently audits government agencies that spend state funds, and administers the payroll system for state government employees and California State University employees. She serves on 70 boards and commissions with authority ranging from state public land management to crime victim compensation. The Controller is a member of numerous financing authorities, and fiscal and financial oversight entities including the Franchise Tax Board and Board of Equalization. She also serves on the boards of the nation's two largest public pension funds.

The Controller is one of eight statewide constitutional officials who are elected every four years in California.

Additional Information

• Job Requisition # 705363013
• Agency/Department State Controller's Office