Student Arts Operations: Backstage & Hospitality

Auburn University; Auburn (AL); On-site; USD 17,000 - 25,000; Full time

Job summary

Auburn University is seeking a Student Hospitality Employee to provide administrative, logistical, and hospitality support for visiting artists and touring companies through GPAC. The role offers hands-on experience in arts administration, event management, and hospitality operations, collaborating with multiple departments to ensure a welcoming, professional experience.

You will assist with dressing rooms, hospitality logistics, travel arrangements, and day-of-show planning, while developing

Qualifications

• Current Auburn University student in good academic standing.
• Interest in performing arts, arts administration, hospitality, event planning, communications, or related fields.
• Flexible schedule based on class availability.
• Must be available to work evenings, weekends, and occasional holidays during performances and events.
• Hours will vary based on the GPAC performance schedule.

Responsibilities

• Assist with preparing, maintaining, and breaking down artist dressing rooms, green room, and hospitality spaces before, during, and after rehearsals, performances, and special events.
• Coordinate artist hospitality needs, including organizing welcome materials, itineraries, schedules, backstage information packets, and completing local shopping as needed.
• Help maintain artist hospitality inventory by tracking, organizing, and restocking beverages, snacks, supplies, and other backstage amenities.
• Provide administrative support by organizing digital records, filing contracts, maintaining artist databases, and assisting with complimentary ticket requests, credentials, and backstage access lists as needed.
• Assist with coordinating artist travel logistics, including hotel accommodations, ground transportation, and travel itineraries.
• Support backstage operations and day-of-show logistics by coordinating event materials, monitoring schedules, responding to operational needs, and assisting artists, staff, and vendors.
• Assist with vendor coordination, event setup and breakdown, guest services, and on-site logistics for GPAC performances, donor events, and other special events as assigned by the Managing Director.
• Provide exceptional customer service while interacting with artists, artist representatives, vendors, volunteers, guests, and GPAC staff.
• Support post-event organization, inventory, documentation, and evaluation activities.
• Perform other related duties as assigned by the Managing Director.

Skills

Strong organizational skills

Excellent interpersonal and written/sp

Confidentiality and professionalism

Teamwork in fast-paced environment

Microsoft Office 365 proficiency

Education

Current Auburn University student

Tools

Microsoft Excel

Outlook

Word

Teams

OneDrive

Job description

Auburn University is seeking a Student Hospitality Employee to provide administrative, logistical, and hospitality support for visiting artists and touring companies through GPAC. The role offers hands-on experience in arts administration, event management, and hospitality operations, collaborating with multiple departments to ensure a welcoming, professional experience.

You will assist with dressing rooms, hospitality logistics, travel arrangements, and day-of-show planning, while developing