Student Administrative & Travel Expense Assistant

American University; Washington; On-site; USD 21,000 - 30,000; Part time

Job summary

The Student Assistant will provide essential administrative and analytical support to the business team in the Office of Undergraduate Enrollment, with a focus on travel expense tracking, policy compliance, and operational efficiency.

This role requires strong attention to detail, excellent organizational skills, and the ability to work independently while supporting multiple ongoing projects and deadlines.

Qualifications

• Strong proficiency in Microsoft Excel.
• Detail-oriented with excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Effective written and verbal communication skills.
• Ability to work both independently and as part of a team.

Responsibilities

• Travel Expense Management: Create, update, and maintain detailed spreadsheets to track travel expenses related to recruitment activities.
• Policy Compliance Review: Analyze travel data to verify that all expenses align with the university’s travel and expense policies.
• Inventory and Order Processing: Assist in maintaining accurate inventory records for recruitment materials and coordinate orders for supplies.
• Administrative Support: File, data entry, document preparation, and respond to inquiries while supporting recruitment team to meet deadlines.

Skills

Excel proficiency

Detail-oriented

Time management

Written communication

Verbal communication

Confidentiality

Teamwork

Independence

Tools

Microsoft Excel

Job description

The Student Assistant will provide essential administrative and analytical support to the business team in the Office of Undergraduate Enrollment, with a focus on travel expense tracking, policy compliance, and operational efficiency.

This role requires strong attention to detail, excellent organizational skills, and the ability to work independently while supporting multiple ongoing projects and deadlines.