Assistant (Student)

American University; Washington; On-site; USD 21,000 - 30,000; Part time

Job summary

The Student Assistant will provide essential administrative and analytical support to the business team in the Office of Undergraduate Enrollment, with a focus on travel expense tracking, policy compliance, and operational efficiency.

This role requires strong attention to detail, excellent organizational skills, and the ability to work independently while supporting multiple ongoing projects and deadlines.

Qualifications

• Strong proficiency in Microsoft Excel.
• Detail-oriented with excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Effective written and verbal communication skills.
• Ability to work both independently and as part of a team.

Responsibilities

• Travel Expense Management: Create, update, and maintain detailed spreadsheets to track travel expenses related to recruitment activities.
• Policy Compliance Review: Analyze travel data to verify that all expenses align with the university’s travel and expense policies.
• Inventory and Order Processing: Assist in maintaining accurate inventory records for recruitment materials and coordinate orders for supplies.
• Administrative Support: File, data entry, document preparation, and respond to inquiries while supporting recruitment team to meet deadlines.

Skills

Excel proficiency

Detail-oriented

Time management

Written communication

Verbal communication

Confidentiality

Teamwork

Independence

Tools

Microsoft Excel

Job description

Work Where You Learn: Build Experience, Grow Skills, and Contribute to Your University Community.

This position is available only to enrolled American University students.

Most student positions at American University are eligible to use Federal Work Study (FWS) awards, with a few exceptions. FWS funds cannot be applied to janitorial, construction, partisan or sectarian positions. For information or questions regarding FWS funds, please contact American University’s Office of Financial Aid.

Important guidance for current American University employees: American University current employees, including those employed in student positions, must apply through their employee Workday account. If you are a current employee at American University, please log intoyour employee Workday accountand select the Find Jobs report which will take you to our internal career listings. Applying outside of your employee Workday account may cause delays in a hire process.

Department:

Enrollment Administration & Fiscal Affairs

Time Type:

Part time

FLSA Status:

Non-Exempt

Job Description:

Summary:

The Student Assistant will provide essential administrative and analytical support to the business team in the Office of Undergraduate Enrollment, with a particular focus on travel expense tracking, policy compliance, and operational efficiency. This role requires strong attention to detail, organizational skills, and the ability to work independently while supporting multiple ongoing projects.

Essential Functions:

• Travel Expense Management: Create, update, and maintain detailed spreadsheets to track travel expenses related to recruitment activities. Ensure records are accurate, complete, and organized for reporting and auditing purposes.

• Policy Compliance Review: Analyze travel data to verify that all expenses align with the university’s travel and expense policies. Identify and flag potential discrepancies for follow-up.

• Inventory and Order Processing: Assist in maintaining accurate inventory records for recruitment materials. Coordinate and process orders for supplies, promotional items, and other materials as needed.

• Administrative Support: Provide general office assistance, including filing, data entry, document preparation, and responding to inquiries. Support the recruitment team in meeting operational deadlines and objectives.

Position Type/Expected Hours of Work:

• Part-time.
• 10 hours per week.

Salary Range:

• $18.40 per hour.

Required Education and Experience:

• Strong proficiency in Microsoft Excel.
• Detail-oriented with excellent organizational and time-management skills.
• Ability to maintain confidentiality and handle sensitive information.
• Effective written and verbal communication skills.
• Ability to work both independently and as part of a team.

Other Details

• This position is available only to enrolled American University students.

• Please note this job announcement is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

• American University is an [E-Verify](https://secure-web.cisco.com/1XvV9ls4UAniSQMlhDR3Q7UDPXIx7GKNSsIF67po-xqKDSYcwQ-X5Ux45tOmQ3jbav_mSEprFjMTTuNruY1JFgEWCzqf8zxRR_Oycp7jKVydfMwrhfnDsAZlp3wPdeCy_mhfSq3wCmxgizs0kXVIuJf73bEhLsg1NSm0MT9fYzfuDpNsnPe1CU7QJqRelqOx8it5bxI7Wb_Cs0Cv2Po_mN_fZrfR8b7wwIVr4ECmfVd5eC0q67ytUgFkgHhx4PJSCVQtWm7TOkbpQUw2A1i8a8YJdyKXxDjkL6txgg1XdlvPWZL-eudVdH3furQuiE6o665uLAbbwCxUhxGAhavI92DzNixNqlSGL-ZA2-W650to3MnWUJsuEFaUb6NM89bVBzNdgofQ51OAflvhUvRiesKgLITOM8lvUXa8fi4WEEUtRx97a8DDeBH7uLsXheiXaV6780R5hcw_-C5LQUORTw50Vc1K2JOx6Yr_BN5uC2n7rNqw6e8dRQCrCKQKsvHVijxk-VOYmh0bQ_B1YIZHv7A/https%3A%2F%2Furldefense.com%2Fv3%2F) employer.

• Visit https://www.american.edu/hr/ for additional information about American University employment and benefits.

Current American University Employees

American University current employees (including those employed in student positions) must apply through their employee Workday account. If you are a current employee at American University, please log intoWorkdayand select the Find Jobs report which will take you to our internal career listings.

Contact Us

For more information or assistance with the American University careers site, email [e-mail].

American University is an equal opportunity, affirmative action institution that operates in compliance with applicable laws and regulations. The university does not discriminate on the basis of race, color, national origin, religion, sex (including pregnancy), age, sexual orientation, disability, marital status, personal appearance, gender identity and expression, family responsibilities, political affiliation, source of income, veteran status, an individual’s genetic information or any other bases under federal or local laws (collectively “Protected Bases”) in its programs and activities.