Strategic Vendor Relations & Procurement Specialist

Circuit of The Americas; Del Valle (CA); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Competitive compensation

Performance bonus

Benefits

Growth opportunities

Job summary

Circuit of The Americas in Austin, TX is seeking a Vendor Relations Specialist to manage external suppliers, onboarding, COIs, and purchase orders, driving efficient collaboration.

You will be a primary P2P contact across departments, maintain vendor master data, perform regular audits, and support process improvements in a dynamic events environment; the role supports growth as the park expands its footprint.

Qualifications

• Requires 2-3 years of experience in a high-volume accounts payable, procurement, or supply chain coordination role.
• Strong understanding of PO processes, basic accounting principles, and GL coding.
• Exceptional attention to detail with proven data integrity.
• Proficiency with accounting software and advanced Excel; cross-functional communication.

Responsibilities

• Coordinate vendor onboarding and initial intake of key vendor information including banking details.
• Review COIs and ensure compliance with risk management policies; track expirations and obtain updates.
• Update vendor master file with address, payment method, and ownership changes.
• Review PO entries for data-entry accuracy and GL coding before final issuance.
• Act as primary P2P contact for vendors regarding PO and payment statuses.
• Coordinate subsidiary-specific vendor accounts to ensure accurate expense recording by entity.
• Conduct regular audits to ensure equal pricing from shared vendors and alignment with master service agreements.
• Provide backup support for the Procure to Pay team and Director of Procure to Pay.
• Support process improvements and automation where possible.

Skills

Vendor relations

Accounts payable

Procure-to-Pay

Data integrity

Cross-functional communication

Excel proficiency

Education

Bachelor's degree in supply chain management, accounting, or related field

Tools

Oracle ERP

NetSuite

Microsoft Excel

Job description

Circuit of The Americas in Austin, TX is seeking a Vendor Relations Specialist to manage external suppliers, onboarding, COIs, and purchase orders, driving efficient collaboration.

You will be a primary P2P contact across departments, maintain vendor master data, perform regular audits, and support process improvements in a dynamic events environment; the role supports growth as the park expands its footprint.