Strategic Upper School Registrar & Course Scheduler

Menlo School; Atherton (CA); On-site; USD 92,000 - 132,000; Full time

Benefits offered by this job

Exceptional work environment

Competitive salary

Comprehensive benefits package

Job summary

Menlo School seeks a strategic, systems-oriented thinker to serve as its next Upper School Course Manager and Registrar. This full-time role starts January 2027, with a phased onboarding possible.

Reporting to the Director of the Upper School, you will manage the master schedule, student records, transcripts, and standardized testing, while collaborating with Admissions, College Counseling, and other offices to support student success.

Qualifications

• Bachelor’s degree required; Master’s degree or equivalent experience preferred.
• Minimum of three years of experience in a school registrar or similar role.
• Experience with Veracross or SIS software preferred.
• Experience working with students in a school setting preferred.
• Strong knowledge of Google Suite.
• Proficiency with Excel/Google Sheets formulas and data manipulation (pivot tables, v-lookups).
• Strong organizational, time and email management skills.
• Ability to work well under pressure and meet deadlines.
• Strong attention to detail and ability to perform tasks independently.
• Resourceful and capable of independent learning and initiative taking.
• Excellent interpersonal skills and strong customer service orientation.
• Willingness to rethink systems and pilot new ones.
• Open-mindedness to learning new technologies and reporting processes.

Responsibilities

• Manage end-to-end master schedule creation, course selection, and class scheduling.
• Maintain student information system and records with confidentiality and retention policy compliance.
• Prepare and send quarterly grades and progress reports and manage transcript updates.
• Coordinate data transfers with Admissions, College Counseling, and other offices.
• Synthesize data and prepare reports for leadership and stakeholders.
• Track student progress and ensure on-time graduation requirements.
• Coordinate Academic Advising program and onboard/train advisors.
• Serve as Academic Advisor or Advocate as needed.
• Coordinate UC course approvals and NCAA portal activities.
• Oversee Global Online Academy site and credit transfers.
• Create end-of-semester exam schedules and proctor exams.
• Coordinate SAT/AP coordination and proctoring for tests.

Skills

Organizational skills

Time management

Email management

Interpersonal skills

Customer service orientation

Independence and initiative

Confidentiality

Decision making under pressure

Attention to detail

Education

Bachelor’s degree

Master’s degree or equivalent

Tools

Veracross

SIS software

Google Suite

Excel/Google Sheets (pivot tables, v-lookups)

Job description

Menlo School seeks a strategic, systems-oriented thinker to serve as its next Upper School Course Manager and Registrar. This full-time role starts January 2027, with a phased onboarding possible.

Reporting to the Director of the Upper School, you will manage the master schedule, student records, transcripts, and standardized testing, while collaborating with Admissions, College Counseling, and other offices to support student success.