Strategic Training Records & Scheduling Specialist

RSI; Oak Ridge (TN); On-site; USD 55,000 - 75,000; Full time

Job summary

RSI is seeking a Training Records Specialist & Scheduler to oversee complex workforce training programs, facility logistics, and administrative records. This role ensures regulatory compliance and audit readiness across multiple sites, safeguarding sensitive data while coordinating with internal teams and external partners.

The ideal candidate has extensive experience in LMS administration, records management, and subcontractor invoicing within regulated environments, supported by strong

Qualifications

• Minimum 8–10 years in office administration, training coordination, or records management; 15+ years for senior level preferred.
• Experience in highly regulated environments (DOE contractors, safety-critical industries).
• Hands-on LMS administration and database management experience.
• Audit preparation and regulatory documentation experience.
• Financial workflow exposure including subcontractor invoices.

Responsibilities

• Training program scheduling and facility coordination.
• Coordinate and maintain master training calendars for client and staff.
• Track training activities and optimize facility space for enrollment.
• Interface with site coordinators, managers, and partners to maximize enrollments.
• Manage centralized file systems, LMS records, and historical offerings.
• Input and update training files, certifications, and course completions in LMS.
• Audit readiness: prepare documentation and ensure data integrity.
• Identify process improvements for records management and data security.

Skills

LMS administration

Scheduling coordination

Records management

Data privacy

Audit readiness

Microsoft Office

Communication

Education

High school diploma or equivalent

Associate’s or Bachelor’s degree (plus)

Tools

MS Office

Relational databases

Document control systems

Learning Management System (LMS)

Job description

RSI is seeking a Training Records Specialist & Scheduler to oversee complex workforce training programs, facility logistics, and administrative records. This role ensures regulatory compliance and audit readiness across multiple sites, safeguarding sensitive data while coordinating with internal teams and external partners.

The ideal candidate has extensive experience in LMS administration, records management, and subcontractor invoicing within regulated environments, supported by strong