Strategic Trade Show Logistics Lead

PetScreening; Mooresville (NC); On-site; USD 70,000 - 95,000; Full time

Job summary

PetScreening is seeking a Trade Show Logistics Manager to plan, coordinate, and execute logistics for trade shows, conferences, and client gifts. You’ll oversee shipping, inventory, vendor coordination, purchasing, and expense tracking to keep materials delivered on time and within budget.

The role partners with the Events & Conference team to develop budgets, dashboards, and scalable processes that support data-driven decisions.

Qualifications

• Bachelor’s degree in event management, logistics, supply chain management, business administration, hospitality, or a related field, or an equivalent combination of education and relevant professional experience.
• Three or more years of experience in trade show operations, event logistics, shipping, inventory management, supply chain coordination, or a related role.
• Advanced proficiency in Google Sheets, including complex formulas, pivot tables, lookup functions, data validation, dashboards, data reconciliation, and reporting tools.
• Demonstrated experience building, maintaining, and reconciling detailed budgets and expense reports.
• Experience coordinating multiple events, shipments, vendors, and deadlines simultaneously.
• Strong analytical skills with the ability to interpret event data, identify trends, and develop actionable recommendations.
• Exceptional attention to detail and a demonstrated commitment to data accuracy and documentation.
• Strong organizational, project-management, and time-management skills.
• Effective written and verbal communication skills, including the ability to collaborate with vendors, venues, carriers, internal teams, and leadership.
• Strong problem-solving and decision-making skills, particularly when addressing time-sensitive shipping or event-related issues.
• Ability to negotiate vendor pricing, transportation rates, purchasing terms, and service agreements.
• Ability to work independently, take ownership of assigned responsibilities, and adapt to changing priorities.
• Willingness and ability to travel as required and work occasional evenings or weekends in support of conferences and events.

Responsibilities

• Manage inbound and outbound logistics for trade shows, conferences, client gifts, and departmental inventory.
• Coordinate shipments with carriers, vendors, venues, exhibitors, warehouse teams, and internal stakeholders to ensure accurate and timely delivery.
• Monitor shipments from dispatch through final delivery and proactively resolve delays, errors, damages, or other fulfillment issues.
• Maintain accurate inventory records and oversee the purchasing, storage, packing, shipping, and reconciliation of event materials and supplies.
• Build and maintain annual, quarterly, and event-specific budgets in partnership with the Events & Conference Manager.
• Track estimates, committed expenses, actual costs, forecasts, and budget variances for all assigned events.
• Organize and support a minimum of 30 trade shows and events annually, including attendance at designated events as required.
• Create and maintain advanced Google Sheets tools for budgeting, forecasting, reporting, inventory management, and logistics tracking.
• Audit and reconcile event and expense data across systems to ensure accuracy and consistency.

Skills

Google Sheets

Budgeting

Forecasting

Data analysis

Vendor coordination

Negotiation

Cross-functional teamwork

Communication

Education

Bachelor's degree

Tools

Jira

Navan

Rippling

Snowflake

Astrato

ShipStation

HubSpot

Job description

PetScreening is seeking a Trade Show Logistics Manager to plan, coordinate, and execute logistics for trade shows, conferences, and client gifts. You’ll oversee shipping, inventory, vendor coordination, purchasing, and expense tracking to keep materials delivered on time and within budget.

The role partners with the Events & Conference team to develop budgets, dashboards, and scalable processes that support data-driven decisions.