Strategic Staffing Supervisor - Healthcare Programs

WVU Medicine; Core (WV); On-site; USD 52,000 - 70,000; Full time

Job summary

SYSTEM West Virginia University Health System is seeking a Staffing Solutions Program Coordinator to manage invoicing, reimbursements, Kronos tasks, payroll, and onboarding for SSP staff across system hospitals.

Responsibilities include interview support, assignments tracking, health survey follow-ups, and creating program materials while ensuring 24/7 coverage and strong cross‑functional collaboration.

Qualifications

• High school diploma or equivalent with 5 years' related experience.
• Associate's degree with 3 years' related experience.
• Bachelor's degree with 1–2 years' related experience.

Responsibilities

• Invoice tracking, coding and overall program spend management.
• Process Concur reimbursements and delegate access for SSP employees; mileage and onboarding reimbursements.
• Kronos management: approve timecards, schedule changes, PTO, and time coding.
• Payroll management: calculate stipends and biweekly payroll submission.
• Manage assignments: start/end dates, extensions, onboarding checklists.
• Track Employee Health Survey reminders and follow-ups.
• Interview candidates and collaborate with Recruiter on offers.
• Assist with recruitment, retention activities, and leadership support.
• Create program materials and monthly newsletters.
• Provide 24/7 coverage for program needs and issue resolution.
• Maintain and update program guidelines.

Skills

Customer service

HR processes

Communication

Multitasking

MS Office

Payroll awareness

Education

High school diploma

Associate degree

Bachelor's degree

Tools

Concur

Kronos

Epic

Job description

SYSTEM West Virginia University Health System is seeking a Staffing Solutions Program Coordinator to manage invoicing, reimbursements, Kronos tasks, payroll, and onboarding for SSP staff across system hospitals.

Responsibilities include interview support, assignments tracking, health survey follow-ups, and creating program materials while ensuring 24/7 coverage and strong cross‑functional collaboration.