Strategic Specialty Buyer – Construction & Service Sourcing

JF Group; Baltimore (MD); Hybrid; USD 34,000 - 36,000; Full time

Benefits offered by this job

Competitive pay

401(k) with company match

Paid time off

Paid holidays

Health benefits

Life insurance

Bonus program eligibility

Paid training

Uniforms provided

Job summary

JF Petroleum Group is seeking a dedicated Specialty Buyer to support construction, service, and installation projects across North America. The role focuses on sourcing decisions, coordinating purchases, and ensuring all materials arrive on site by the required date.

Responsibilities include vendor negotiation, PO creation, ERP tracking, and cross‑functional collaboration with project managers, engineers, and warehousing teams.

Qualifications

• Highschool Diploma or GED required; Bachelor’s Degree preferred
• Customer service orientation with a focus on quality
• General knowledge of purchasing and inventory control systems
• Strong organizational skills with attention to detail
• Strong interpersonal and communication skills
• Strong negotiating skills
• Proficient in MS Excel, MS Word and ERP systems
• Impeccable attention to detail; able to work well with a team
• Ability to thrive in a fast-paced environment
• Must pass drug screen, background check and MVR if driving

Responsibilities

• Uses economic analysis to determine best sourcing method for each project
• Prepares purchase orders and negotiates costs with vendors and project managers
• Ensures materials are staged and delivered by required dates
• Issues purchase orders and tracks orders in ERP systems
• Matches vendor acknowledgments to purchase orders for accuracy
• Participates in weekly ops calls and reports inventory status
• Resolves issues with warehousing, carriers and vendors to protect on-time delivery
• Coordinates with Accounts Payable to apply material costs to projects
• Manages urgent parts requests and warehousing logistics
• Works with staging personnel to ensure on-time shipping to job sites
• Creates warehouse shipments and invoices inventory upon pickup or shipment
• Performs data and trend analysis

Skills

Customer service

Strong negotiation

Organizational skills

Attention to detail

Interpersonal skills

Communication skills

Team player

Fast-paced environment

Education

High school diploma or GED

Bachelor’s degree preferred

Tools

MS Excel

MS Word

ERP systems

Job description

Description

The JF Petroleum Group stands as a premier leader in the North American fueling infrastructure industry, offering comprehensive turn-key solutions for distribution, construction, and service needs. We serve a diverse clientele including retail fueling stations, commercial and government fleets, and emergency power customers.

The Specialty Buyer supports our construction, service and installation business. The Specialty Buyer makes sourcing decisions on staged construction and installation jobs and sales orders. They also work with the construction and service teams to make sure all product is onsite on the required date. They will also help with interdepartmental responsibilities as needed.

The pay scale for this position is $25-26/hr depending on experience.

Job Duties:

• Uses economic analysis to determine best sourcing method: to procure direct from supplier, to coordinate purchasing through central purchasing, or to transfer material from existing inventory within the Jones & Frank/PSI supply chain.
• Prepares purchase orders for direct sourced items and routed to pre-planned staging locations in advance of construction or installation; negotiates cost of goods at the project/job level; and coordinates with vendors, project managers and engineers to determine the correct material to use for each job/project/application and additionally manages substitutions when appropriate.
• Ensures all materials are staged and fully prepared in accordance with the customer’s requested delivery date.
• Issues purchase orders to vendors, monitoring and expediting the orders as needed.
• Compare vendor acknowledgements to purchase orders to verify part numbers, quantities, prices and receipt date. Updates all information on purchase orders in ERP system as needed.
• Participates on multiple weekly ops calls and provides updates on inventory status.
• Provides assistance and support in problem resolution with the warehousing teams, carriers and vendors and ensures no issues negatively impact on-time delivery or order fill rate.
• Coordinates with Accounts Payable to ensure vendor invoices are accurate, processed on time and that the cost of materials is properly applied to each project/job.
• Manages urgent parts request from the construction teams and ensures parts are delivered as soon as possible.
• Work with Staging Warehouse personnel to ensure on-time and complete shipping of all material to support projects/jobs.
• Creates warehouse shipments and invoice inventory to customer once product is picked up or shipped from staging location.
• Conducts data and trend analysis.

Requirements

• Highschool Diploma or GED required; Bachelor’s Degree preferred
• Focused on customer service with a passion for quality.
• General knowledge of purchasing and inventory control systems.
• Strong organizational skills and attention to detail.
• Strong interpersonal and communication skills.
• Strong negotiating skills.
• Comprehensive understanding of MS Excel, MS Word and ERP systems.
• Impeccable attention to detail.
• Ability to work well with a team.
• Able to thrive in a fast-paced environment
• Must be able to meet company’s employment requirements, which includes passing a drug screen, criminal background check, and MVR, if driving for the company
• Physical Requirements: include occasional lifting/carrying of 10 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting, and kneeling to perform the essential functions. Working conditions are primarily inside an office environment. Prolonged periods sitting at a desk and working on a computer.

JF Petroleum offers:

• Competitive pay
• 401(k) with company match
• Paid time off
• Paid holidays
• Health benefits (eligible 1st of the month following 30 days) including Medical, Vision, Dental, Disability
• Life insurance-company provided
• Bonus program eligibility
• Paid training for field personnel
• Uniforms provided for field personnel

*JF Petroleum Group is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or any other legally protected status.