Strategic Senior Executive Assistant to Two Executives

Spherion Staffing, LLC; Gainesville (FL); On-site; USD 42,000 - 60,000; Full time

Job summary

Spherion Staffing, LLC is seeking an Executive Assistant to provide senior-level administrative, operational, and strategic support to two executives in a higher education and health system context. The role demands excellent judgment, discretion, and coordination across priorities.

Responsibilities include managing confidential communications, calendars, and preparing materials for board reviews and strategic meetings.

Qualifications

• 4-7 years of experience supporting senior executives.
• Associate degree required.
• Experience managing complex and frequently changing executive calendars.
• Professionalism and executive presence when interacting with senior leaders and stakeholders.
• Attention to detail with a proven track record of follow-through.
• Adaptability, sound judgment, and strong problem-solving skills.

Responsibilities

• Oversees all administrative functions for the executives, ensuring confidential, proactive support.
• Manages complex and sensitive communications, acting as the primary point of contact for faculty, staff, leadership, partners, community leaders, and external organizations.
• Manages the executives' calendars, prioritizing meetings, requests, and commitments with expert discernment.
• Prepares, organizes, and synthesizes materials for executive discussions, presentations, board-level reviews, accreditation needs, and strategic meetings.
• Drafts, edits, and coordinates executive correspondence, reports, agendas, minutes, and formal communication on behalf of senior leadership.

Skills

Executive support

Education

Associate

Job description

Spherion Staffing, LLC is seeking an Executive Assistant to provide senior-level administrative, operational, and strategic support to two executives in a higher education and health system context. The role demands excellent judgment, discretion, and coordination across priorities.

Responsibilities include managing confidential communications, calendars, and preparing materials for board reviews and strategic meetings.