Strategic Senior Administrative Assistant - Student Affairs

University of Notre Dame; Notre Dame (IN); On-site; USD 28,000 - 34,000; Full time

Job summary

The University of Notre Dame's Division of Student Affairs seeks a highly organized Senior Administrative Assistant to manage daily operations for a student-facing office. You will greet students, faculty, staff, and visitors and provide responsive, service-oriented support.

The role supports senior leadership, handles calendars, travel, expenses, communications, and confidential records, coordinating contracts and events while maintaining discretion and professionalism in a fast-paced

Qualifications

• Five years of experience in office administration.
• Ability to manage calendars, meetings, and travel arrangements.
• Strong written and verbal communication skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Provide administrative support to senior leadership, including calendar management and meeting coordination.
• Serve as a front-desk resource, welcome guests, and support office operations.
• Coordinate communications, travel, expenses, and documents.
• Assist with contracts, events, and routine office tasks.

Skills

Organizational skills

Communication skills

Time management

Attention to detail

Confidentiality

Cross-functional collaboration

Tools

Google Workspace

Microsoft Office

Gmail

Google Calendar

Excel

Job description

The University of Notre Dame's Division of Student Affairs seeks a highly organized Senior Administrative Assistant to manage daily operations for a student-facing office. You will greet students, faculty, staff, and visitors and provide responsive, service-oriented support.

The role supports senior leadership, handles calendars, travel, expenses, communications, and confidential records, coordinating contracts and events while maintaining discretion and professionalism in a fast-paced