Academic Operations Coordinator – Scheduling & Records

University of Notre Dame

Notre Dame (IN)

On-site

USD 19,000 - 33,000

Full time

5 hours ago

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Job summary

University of Notre Dame in Notre Dame, Indiana, seeks an Academic Operations Coordinator to support undergraduate and graduate programs in the Mendoza College of Business. You will collaborate with the Registrar, academic advising teams, and college leadership to advance scheduling, records, and program logistics.

The role emphasizes strong organizational skills, confidentiality, and proficiency with Microsoft Office, Google Suite, and campus systems.

Qualifications

Associates degree or up to 3 years of college or technical school required.
3–4 years of experience in administrative/office roles, with scheduling experience preferred.
Familiarity with word processing and strong communication skills as demonstrated in resume/cover letter.
Understanding FERPA and confidentiality responsibilities.
Strong customer service, interpersonal and relationship-building skills.
Excellent written and verbal communication; strong organizational skills and attention to detail.

Responsibilities

Support scheduling, registration, and space coordination for assigned programs.
Maintain course and academic data across university systems and prepare documentation.
Coordinate operational processes and draft communications for programs and initiatives.
Contribute to special projects and department goals within Academic Operations.
Collaborate with Registrar, advising teams, departments, and college leadership.