Executive Assistant to Student Affairs & Events

niagara; Town of Lewiston (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health benefits

403b match

Tuition assistance

Tuition exchange

Paid time off

Holidays

Half-day Fridays (summer)

PSLF eligibility

Job summary

Niagara University seeks an Executive Assistant to support the Offices of Student Affairs, Dean of Students, Campus Activities, and the Intercultural Engagement Center. You will assist with professional responsibilities, provide technical support, and maintain office systems and calendars while delivering outstanding customer service to internal and external contacts.

The role requires strong Microsoft Office skills, confidentiality, and the ability to coordinate meetings, events, and budgets.

Qualifications

• High school diploma required; college degree preferred.
• 3–5 years of progressive administrative experience recommended.
• Experience coordinating meetings, calendars, and travel arrangements.

Responsibilities

• Assist with professional responsibilities and manage calendars for multiple offices.
• Attend meetings as representative or note taker and prepare minutes.
• Schedule meetings, prepare agendas and maintain files and documentation.
• Prepare budget revisions, check requests, purchase orders, and travel authorizations.
• Coordinate meetings and events, liaise with internal and external stakeholders.
• Maintain highly confidential files and ensure data privacy.

Skills

Office administration

Policy adherence

Microsoft Office

Confidentiality

Communication skills

Meeting planning

Time management

Customer service

Multitasking

English comprehension

Education

High school diploma

Associate/Bachelor degree preferred

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Job description

Niagara University seeks an Executive Assistant to support the Offices of Student Affairs, Dean of Students, Campus Activities, and the Intercultural Engagement Center. You will assist with professional responsibilities, provide technical support, and maintain office systems and calendars while delivering outstanding customer service to internal and external contacts.

The role requires strong Microsoft Office skills, confidentiality, and the ability to coordinate meetings, events, and budgets.