Administrative Assistant

CFS; South Bend (IN); On-site; USD 42,000 - 48,000; Full time

Benefits offered by this job

Stable employer

Supportive culture

South Bend lifestyle

Career growth

Job summary

CFS in South Bend, Indiana is seeking an organized and proactive Office Coordinator to keep scheduling, filing, and communications running smoothly. This on-site role offers a friendly, fast-paced environment and reliable teamwork within the local South Bend community.

You will coordinate meetings, travel, and events, support vendors, and help manage documents for internal teams, with frequent interaction across departments.

Qualifications

• 2+ years of experience in administrative support or office coordination.
• Proficiency with Microsoft Office Suite.
• Excellent organizational and communication skills.

Responsibilities

• Manage scheduling, correspondence, and document preparation for internal teams.
• Maintain organized filing systems and office records.
• Coordinate meetings, travel arrangements, and event logistics.
• Serve as a point of contact for internal and external communications.
• Support general office operations including supply management and vendor coordination.

Skills

Strong organizational skills

Excellent communication

Team coordination

Tools

Microsoft Office Suite

Job description

Salary: $42,000 – $48,000 annually

This position is on-site and located in South Bend, Indiana

Why This Opportunity Stands Out

• Reliable and Reputable Employer: Work for a well-established organization with a strong presence in the South Bend area and a reputation for operational excellence.
• Supportive Office Culture: Join a team that values organization, communication, and mutual respect in a fast-paced but friendly environment.
• South Bend Lifestyle Perks: Enjoy a vibrant city with access to Notre Dame, cultural events, and a revitalized downtown—all with a manageable cost of living.
• Career Stability and Growth: This role offers long-term stability with opportunities to grow into office management or executive support roles.
• Training and Impact: Receive structured onboarding and play a key role in keeping operations running smoothly and efficiently.

Key Responsibilities

• Manage scheduling, correspondence, and document preparation for internal teams
• Maintain organized filing systems and office records
• Coordinate meetings, travel arrangements, and event logistics
• Serve as a point of contact for internal and external communications
• Support general office operations including supply management and vendor coordination

Qualifications

• Minimum 2 years of experience in administrative support or office coordination
• Proficiency in Microsoft Office Suite and general office software
• Strong organizational and communication skills

This position is on-site and located in South Bend, Indiana