On-Campus Administrative Coordinator: Events & Engagement

University of Notre Dame; Notre Dame (IN); On-site; USD 45,000 - 55,000; Full time

Job summary

The University of Notre Dame, Mendoza College of Business, is seeking an Administrative Coordinator to serve as the on-campus operational engine behind student, alumni, and employer-facing initiatives. The role reports to the Operations Manager and supports the Senior Director, driving logistical, financial, and administrative processes across four pillars of the division.

Key responsibilities include coordinating events, managing contracts, data reporting, and calendar management.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• 2+ years in higher education, administration, event coordination, or program management.
• Strong organizational, time management, and multi-tasking skills with high attention to detail.
• Strong written and verbal communication; comfortable engaging with senior leaders, alumni, and employers.
• Proficiency in Google Workspace; familiarity with event platforms or procurement/financial software.

Responsibilities

• Process contracts, invoices, payments, and expense reconciliations.
• Collect and report data for annual rankings submissions and departmental metrics.
• Maintain department web pages and coordinate cross-functional event logistics and communications.
• Manage logistics for career workshops, panels, corporate treks, and courses.
• Draft MoUs, manage processing in buyND, and track contract completions.
• Support Grow Irish Week immersions and calendar management; plan team meetings.

Skills

Communication

Google Workspace

Event coordination

Administrative support

Education

Bachelor’s degree or equivalent

Tools

Airtable

Monday.com

Procurement software

Financial software

Job description

The University of Notre Dame, Mendoza College of Business, is seeking an Administrative Coordinator to serve as the on-campus operational engine behind student, alumni, and employer-facing initiatives. The role reports to the Operations Manager and supports the Senior Director, driving logistical, financial, and administrative processes across four pillars of the division.

Key responsibilities include coordinating events, managing contracts, data reporting, and calendar management.