Strategic Scheduling & Projects Coordinator

Flex Technology Group; Burr Ridge (IL); On-site; USD 42,000 - 54,000; Full time

Job summary

FlexTG seeks a Scheduling Coordinator in Burr Ridge, IL to manage installations, relocations, and delivery activities by coordinating schedules, resources, and cross-team communication. You’ll serve as an operational hub, ensuring projects progress from planning to completion with accurate documentation.

You will work with internal departments, customers, and 3PL partners to align timelines, resolve issues, and maintain service quality, while driving improvements in scheduling accuracy and the

Qualifications

• High School Diploma or equivalent.
• Ability to multitask in a fast-paced, deadline-driven environment.
• Excellent verbal, written, and video communication skills, with the ability to present information clearly.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Highly organized with strong attention to detail, accuracy, and documentation quality.
• Demonstrate ability to analyze information and solve problems to make sound business decisions quickly.
• Ability to take initiative and work independently.
• Strong customer service orientation and a collaborative, team-focused mindset.

Responsibilities

• Partner with key stakeholders and technical teams to deliver a seamless customer experience during installations, relocations, and asset movements.
• Use planning tools and routing systems to drive operational efficiency and ensure accurate, timely coordination of field activities.
• Align project timelines across internal departments and customer teams, ensuring clear communication and accountability.
• Identify potential schedule risks or delays and initiate timely corrective actions to maintain project continuity.
• Mindfully coordinate company resources and third‑party service providers to support project requirements.
• Develop clear and accurate Scopes of Work (SOWs) for installations, relocations, and related projects.
• Organize, attend, and participate in meetings.
• Provide administrative and operational support as needed.
• Communicate daily with 3PL partners to confirm schedules, resolve issues, and ensure on‑time performance.
• Verify completion of deliveries and relocations, ensuring all documentation, signatures, and records are accurate.
• Drive continuous improvement efforts that enhance scheduling accuracy, elevate the customer experience, and support white‑glove delivery standards.

Skills

Multitasking & prioritization

Verbal & written communication

Attention to detail

Customer service orientation

Team collaboration

Microsoft Word, Excel, Outlook

Education

High School Diploma or equivalent

Tools

Scheduling software

CRM systems

ERP tools

Microsoft Office Suite

Job description

FlexTG seeks a Scheduling Coordinator in Burr Ridge, IL to manage installations, relocations, and delivery activities by coordinating schedules, resources, and cross-team communication. You’ll serve as an operational hub, ensuring projects progress from planning to completion with accurate documentation.

You will work with internal departments, customers, and 3PL partners to align timelines, resolve issues, and maintain service quality, while driving improvements in scheduling accuracy and the