Strategic Regional Executive Assistant – Healthcare Ops

Advanced Hiring System; New York (NY); On-site; USD 65,000 - 90,000; Full time

Job summary

Advanced Hiring System is seeking an Executive Assistant to support the Regional Nursing Home Administrator overseeing daily operations of multiple facilities in New York. The role emphasizes confidentiality and efficient handling of diverse administrative tasks.

You will coordinate communications, prepare reports, track KPIs, and liaise with staff, vendors, and training events to drive regional efficiency.

Qualifications

• 2+ years of experience in an executive administrative role, preferably in healthcare/long-term care.
• Strong organizational skills with the ability to multitask and prioritize.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office Suite and able to learn new software.
• Ability to work independently with discretion on sensitive information.
• Self-driven, motivated and able to initiate and think independently.
• Strong interpersonal skills and ability to build relationships with staff, residents and families.

Responsibilities

• Provide comprehensive administrative support to the Regional Administrator.
• Coordinate and prioritize communications (emails, calls, correspondence) with prompt responses.
• Prepare and edit reports, presentations, and documents for meetings.
• Track key performance indicators and prepare operational summaries for facilities.
• Serve as liaison between the Regional Administrator and nursing home staff.
• Manage communication with vendors, including meetings, pricing, and contracts.
• Organize regional meetings, trainings, and events.
• Maintain compliance documentation to meet state and federal regulations.
• Support special projects and continuous improvement across facilities.

Skills

Organizational skills

Multitasking

Written and verbal communication

MS Office Suite

Discretion

Independent work

Interpersonal skills

Tools

Microsoft Office Suite

Job description

Advanced Hiring System is seeking an Executive Assistant to support the Regional Nursing Home Administrator overseeing daily operations of multiple facilities in New York. The role emphasizes confidentiality and efficient handling of diverse administrative tasks.

You will coordinate communications, prepare reports, track KPIs, and liaise with staff, vendors, and training events to drive regional efficiency.