Strategic Recruiting Coordinator, Managed Review

Lighthouse Document Technologies Inc.; United States; Remote; USD 52,000 - 76,000; Full time

Benefits offered by this job

401k matching

Medical/dental/vision insurance

Flexible PTO

Volunteer days

Pet insurance

Telemedicine

Job summary

Lighthouse Document Technologies Inc. is seeking a Recruiting Coordinator to oversee the full recruitment cycle for Managed Review, support employee lifecycle logistics, and ensure accuracy across responsibilities.

This role acts as a shared service with flexibility to assist PAC functions as needed. Responsibilities include coordinating end-to-end processes, screening resumes, scheduling interviews, onboarding new hires, and maintaining compliant records across HR policies.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Previous experience with HR or Recruiting support and/or complex calendar support across multiple time zones.
• Exhibits strong verbal and written communication skills.
• Self-starter with proven experience working independently.
• Advanced PC skills with high level of proficiency in MS Outlook and Office.
• Knowledge of Applicant Tracking Systems (ATS) and other HR systems is strongly preferred.
• Excellent organizational skills with demonstrated ability to prioritize and manage multiple projects.
• Ability to initiate work and function autonomously.
• Ability to prioritize and reprioritize multiple responsibilities in a consistently shifting environment.
• Knowledgeable regarding most business practices and processes, strong business acumen.
• Strong leadership and managerial skills.
• Excellent communication skills.
• Proven project management and change management skills.
• Current labor law knowledge in the US.

Responsibilities

• Coordinates end-to-end processes for Managed Review candidates and new hires with attention to compliance, candidate experience, new hire experience, and efficiency.
• Ensures new hires are equipped to use employee-facing HRIS functions and are eligible to work in the U.S.
• Maintains candidate databases, while tracking recruitment metrics and ensuring compliance with HR policies.
• Supports Managed Review Recruitment by screening resumes, scheduling and conducting candidate interviews.
• Takes ownership of a smooth and positive candidate experience from interview to onboarding to assignment conclusion.
• Manages new hire paperwork while ensuring confidentiality and compliance with applicable laws.
• Writes, posts, and manages Managed Review job postings and job descriptions on career websites.
• Serves as point of contact for contract employee process.
• Identifies and acts upon process improvement in areas of responsibility, in coordination with recruiting team.
• Assists with implementation of Managed Review operations processes related to project initiation, set-up, and reporting.
• Collaborates and communicates with key stakeholders interdepartmentally related to Managed Review, talent acquisition, new hires, and other PAC related needs.
• Performs other duties as assigned.

Skills

HR/recruiting coordination

Candidate experience

HRIS

Calendar coordination

Verbal & written communication

Independent work

Organizational skills

Project management

Change management

US labor law knowledge

Education

Bachelor’s degree or equivalent

Tools

ATS (Applicant Tracking Systems)

Microsoft Office

Job description

Lighthouse Document Technologies Inc. is seeking a Recruiting Coordinator to oversee the full recruitment cycle for Managed Review, support employee lifecycle logistics, and ensure accuracy across responsibilities.

This role acts as a shared service with flexibility to assist PAC functions as needed. Responsibilities include coordinating end-to-end processes, screening resumes, scheduling interviews, onboarding new hires, and maintaining compliant records across HR policies.