Managed Review Recruiting Coordinator

Ali Aydi; United States; On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental, vision benefits

401(k) with company match

Life & AD&D insurance

Disability insurance

Flexible PTO

Volunteer days

Pet insurance

Job summary

Lighthouse is seeking a Recruiting Coordinator to support the full recruitment cycle for Managed Review Recruiting and Operations, ensuring consistency and accuracy across responsibilities. This role acts as a shared service to assist PAC functions as needed.

The position emphasizes compliance, candidate experience, onboarding, and collaboration with HR and recruitment teams across time zones in the US. A strong foundation in HR systems and calendar management is expected.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Previous HR or Recruiting support experience.
• Experience with complex multi-time-zone calendars.
• Strong written and verbal communication skills.
• Self-starter with ability to work independently.

Responsibilities

• Oversee end-to-end recruitment processes for Managed Review candidates and hires.
• Ensure new hires can use HRIS tools and are eligible to work in the US.
• Maintain candidate databases and recruitment metrics with policy compliance.
• Screen resumes, schedule and conduct interviews for Managed Review.
• Own the candidate experience from interview to onboarding and assignment finalization.

Skills

Bachelor's degree or equivalent

HR/recruiting support

Complex calendar management

Verbal & written communication

Independent / self-starter

MS Outlook & MS Office

ATS knowledge

HR systems knowledge

Organizational skills

US labor law knowledge

Education

Bachelor’s degree or equivalent combination of education and experience

Tools

ATS

HRIS

Job description

Lighthouse is built on a foundation of unique, compassionate, highly driven individuals. We elevate the strengths and talents of those around us while leveraging opportunities for growth. We offer the experience of solving complex problems while continuing to grow multiple facets of your career. Lighthouse is where innovation meets support and where collaboration is the key ingredient to success. We grow together and are stronger together.

What’s unique about this role?

The Recruiting Coordinator assists in oversight of the full recruitment cycle on behalf of the Managed Review Recruiting and Operations functions, supports key employee lifecycle logistics, and serves as a champion for consistency and accuracy across all areas of responsibility. The Recruiting Coordinator functions as a shared service within Managed Review with flexibility and expertise to assist with PAC (People and Culture) functions as needed.

What will this person do?

• Coordinates end-to-end processes for Managed Review candidates and new hires with attention to compliance, candidate experience, new hire experience, and efficiency.
• Ensures new hires are equipped to use employee-facing HRIS functions and are eligible to work in the U.S.
• Maintains candidate databases, while tracking recruitment metrics and ensuring compliance with HR policies.
• Supports Managed Review Recruitment by screening resumes, scheduling and conducting candidate interviews.
• Takes ownership of a smooth and positive candidate experience from interview to onboarding to assignment conclusion.
• Manages new hire paperwork while ensuring confidentiality and compliance with applicable laws.
• Writes, posts, and manages Managed Review job postings and job descriptions on career websites.
• Serves as point of contact for contract employee process.
• Identifies and acts upon process improvement in areas of responsibility, in coordination with recruiting team.
• Assists with implementation of Managed Review operations processes related to project initiation, set-up, and reporting.
• Collaborates and communicates with key stakeholders interdepartmentally related to Managed Review, talent acquisition, new hires, and other PAC related needs.
• Performs other duties as assigned.

Bring your passion and together we will shine. It would also be great if you had the following:

• Bachelor’s degree or equivalent combination of education and experience.
• Previous experience with HR or Recruiting support and/or complex calendar support across multiple time zones.
• Exhibits strong verbal and written communication skills.
• Self-starter with proven experience working independently.
• Advanced PC skills with high level of proficiency in MS Outlook and Office.
• Knowledge of Applicant Tracking Systems (ATS) and other HR systems is strongly preferred.
• Excellent organizational skills with demonstrated ability to prioritize and manage multiple projects.
• Ability to initiate work and function autonomously.
• Ability to prioritize and reprioritize multiple responsibilities in a consistently shifting environment.
• Knowledgeable regarding most business practices and processes, strong business acumen.
• Strong leadership and managerial skills.
• Proven project management and change management skills.
• Analytical and problem-solving skills.
• Current labor law knowledge in the US.

Work Environment and Physical Demands

• Duties are performed in a typical office environment while at a desk or computer table.
• Duties require the ability to use a computer, communicate over the telephone, and read printed material, in a quiet and professional setting.
• Duties may require being on call periodically and working outside normal working hours (evenings and weekends).

Lighthouse celebrates and thrives on diversity and is an Equal Opportunity Employer. We hire, train, and promote regardless of race, religion, color, national origin, sex, disability, age, veteran status, and other protected status as required by applicable law. We welcome any talents and contributions you can bring to the team and are deeply committed to growing an environment where everyone can feel safe, is respected, and can show up as themselves. Come as you are!

As required by applicable pay transparency laws, Lighthouse complies with compensation disclosure requirements for roles that may be hired in locations under these requirements. Factors that may be used to determine your actual salary may include a wide array of factors, including: your specific skills and experience, geographic location, or other relevant factors. The salary range for this position may be tailored to be lower or higher in different talent markets.

Lighthouse offers a comprehensive quality benefits package including medical, dental, vision, and a 401k with company match. Company paid benefits also include Life & AD&D, short and long-term disability, telemedicine, and other wellness plans. We offer a generous Flexible PTO program and paid volunteer days. Employees may also participate in voluntary insurance plans including accident, hospitalization, and critical illness plans as well as pet insurance.

This role will be eligible to participate in an annual bonus or incentive program.

As a trailblazer and catalyst for change, Lighthouse rises to each opportunity to help our clients, and our people do what they do best—shine.

Tags

Management and Finance Compliance Project Management Onboarding Stakeholder Communication and Process Improvement

Details

Who may apply USA Only As the board states it — check the description for country or time-zone limits.