Strategic Real Estate Office Coordinator

Mashpee Commons LP; Mashpee (MA); On-site; USD 52,000 - 68,000; Full time

Job summary

Mashpee Commons LP is seeking an organized Office Coordinator to support daily operations and multiple managers in a fast-paced real estate setting. You will handle calendars, correspondence, and tenant communications while ensuring efficient office workflows.

Ideal candidates bring 2+ years in admin roles, strong communication, and proficiency with Microsoft Office. Real estate exposure and vendor management are a plus for this role in Mashpee, MA.

Qualifications

• 2+ years of administrative or office coordination experience (real estate experience a plus).
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and work independently.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook); experience with property management software is a plus.

Responsibilities

• Provide day-to-day support to multiple managers and team members.
• Manage calendars, schedule meetings, coordinate appointments.
• Prepare correspondence, reports, and internal documents.
• Oversee general office organization and ensure smooth daily operations.
• Maintain organized filing systems (digital and physical) with strong attention to detail.
• Order supplies and manage vendor relationships.
• Answer and direct phone calls in a professional and courteous manner.
• Serve as the primary point of contact for tenants, clients, and visitors.
• Monitor and respond to general email inquiries.
• Assist with leasing documentation, applications, and tenant communications.
• Coordinate property-related logistics (showings, inspections, maintenance scheduling).
• Help track lease dates, renewals, and key deadlines.
• Assist with basic bookkeeping tasks (invoice tracking, rent logs, expense entry).
• Maintain accurate records and databases.
• Support special projects across property management and development.
• Identify opportunities to improve systems and processes within the office.
• Help ensure follow-through on key tasks and deadlines.

Skills

Organizational skills

Communication

Attention to detail

Multitasking

Independent work

Tools

Microsoft Office

Property management software

Job description

Mashpee Commons LP is seeking an organized Office Coordinator to support daily operations and multiple managers in a fast-paced real estate setting. You will handle calendars, correspondence, and tenant communications while ensuring efficient office workflows.

Ideal candidates bring 2+ years in admin roles, strong communication, and proficiency with Microsoft Office. Real estate exposure and vendor management are a plus for this role in Mashpee, MA.