Real Estate Operations Coordinator

Windsor-Fashions-LLC; Valla (CA); On-site; USD 52,000 - 76,000; Full time

Job summary

Windsor is seeking a Real Estate Coordinator to support the Real Estate team across administrative priorities, transaction coordination, and day-to-day management of our real estate portfolio. You will work closely with the Senior Real Estate Manager and Senior Vice President of Real Estate, keeping everything organized, accurate, and on schedule.

The role involves managing email, calendar, meetings, and documents; tracking LOIs, leases, and critical dates; coordinating with attorneys,

Qualifications

• 2-4 years of administrative support or real estate coordination experience.
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Responsibilities

• Manage email, calls, calendar, and meeting coordination for Real Estate leadership.
• Organize and track pending real estate and legal transactions and deadlines.
• Support lease renewal process with dates, deal summaries, and landlord follow-up.
• Track all phases of development and leasing pipeline (stores, relocations, renewals).
• Maintain organized lease files, transaction records, and property databases.
• Prepare and distribute reports, agendas, deal summaries, and presentations.
• Research property demographics and competitiveness to support site selection.
• Coordinate with attorneys, brokers, landlords, developers, and internal partners.
• Review LOIs and lease-related documents; route and file approvals.
• Proactively follow up on open requests to meet deadlines.
• Coordinate meetings, site tours, travel, itineraries, and supporting materials.
• Attend Real Estate meetings, document actions, and track follow-ups.
• Enter and update department systems with complete information.
• Support additional projects and cross-functional initiatives as needed.

Skills

Administrative support

Calendar management

Attention to detail

Organizational skills

Proofreading

Communication

Proactiveness

Discretion

Time management

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Gmail

Google Calendar

Google Meet

Job description

Windsor is seeking a Real Estate Coordinator to support the Real Estate team across administrative priorities, transaction coordination, and day-to-day management of our real estate portfolio. You will work closely with the Senior Real Estate Manager and Senior Vice President of Real Estate, keeping everything organized, accurate, and on schedule.

The role involves managing email, calendar, meetings, and documents; tracking LOIs, leases, and critical dates; coordinating with attorneys,