Strategic Purchases & Contracts Administrator | Hybrid

Heven AeroTech; Sterling, Northern (VA, KY); Hybrid; USD 75,000 - 100,000; Full time

Job summary

Heven AeroTech, a leader in hydrogen-powered drones, is seeking a Purchasing and Contracts Administrator to manage end-to-end purchasing and supplier contracts in a hybrid environment at our Sterling, VA HQ.

You will issue RFQs, negotiate terms, track orders, maintain contract records, and collaborate with legal, finance, and program teams to ensure compliant, timely, and cost-effective procurement. A 2+ year background in procurement is preferred.

Qualifications

• 2+ years of experience in procurement, purchasing, contract administration, or supply chain operations.
• Working knowledge of contract terms and the contract lifecycle.
• Preference for experience with FAR/DFARS and government contracting requirements.
• Professional certification (e.g., NCMA CFCM/CCCM or ISM CPSM) a plus.

Responsibilities

• Prepare and send RFQs to suppliers.
• Evaluate supplier quotes and negotiate pricing, terms, and delivery schedules.
• Issue and manage purchase orders in accordance with company policies.
• Maintain strong relationships with suppliers to ensure quality and reliability.
• Track and follow up on orders to ensure on-time delivery.
• Draft, review, and route NDAs, supplier agreements, subcontracts, and amendments for approval and signature.
• Review purchase orders and contract terms for compliance with company policies and customer flow-down requirements, including FAR/DFARS clauses where applicable.
• Maintain the contract repository and track key dates, including renewals, expirations, deliverables, and modifications.
• Monitor supplier performance against contract terms and elevate issues as needed.
• Coordinate with legal, finance, and program teams on contract changes, invoicing, and closeout.

Skills

Negotiation

Communication

Attention to detail

Organizational skills

ERP / procurement software

Education

Bachelor’s degree in Supply Chain Management, Business, Contract Management, or related field

Job description

Heven AeroTech, a leader in hydrogen-powered drones, is seeking a Purchasing and Contracts Administrator to manage end-to-end purchasing and supplier contracts in a hybrid environment at our Sterling, VA HQ.

You will issue RFQs, negotiate terms, track orders, maintain contract records, and collaborate with legal, finance, and program teams to ensure compliant, timely, and cost-effective procurement. A 2+ year background in procurement is preferred.