Hybrid Purchasing & Contracts Specialist

Heven Drones Ltd; Sterling, Northern (VA, KY); Hybrid; USD 75,000 - 100,000; Full time

Job summary

HevenAeroTech seeks a Purchasing and Contracts Administrator to manage end-to-end procurement and contract administration in a hybrid role at our US HQ. You will source suppliers, negotiate terms, issue POs, and maintain contract records, ensuring on-time delivery and compliance with policy.

The role requires 2+ years in procurement or contracts, strong negotiation and communication skills, and experience with ERP or contract management software.

Qualifications

• ,Bachelor’s degree in Supply Chain Management, Business, Contract Management, or related field (or equivalent experience)
• 2+ years of experience in procurement, purchasing, contract administration, or supply chain operations
• Working knowledge of contract terms and conditions and the contract lifecycle
• Strong negotiation and communication skills
• High attention to detail and organizational skills
• Proficiency in procurement systems, ERP, or contract management software preferred

Responsibilities

• Prepare and send RFQs to suppliers
• Evaluate supplier quotes and negotiate pricing, terms, and delivery schedules
• Issue and manage purchase orders in accordance with company policies
• Maintain strong relationships with suppliers to ensure quality and reliability
• Track and follow up on orders to ensure on-time delivery
• Resolve issues related to delays, discrepancies, or quality concerns
• Maintain procurement and contract records and documentation
• Collaborate with internal teams to understand purchasing needs and priorities
• Draft, review, and route NDAs, supplier agreements, subcontracts, and amendments for approval and signature
• Review purchase orders and contract terms for compliance with company policies and customer flow-down requirements, including FAR/DFARS clauses where applicable
• Maintain the contract repository and track key dates, including renewals, expirations, deliverables, and modifications
• Monitor supplier performance against contract terms and elevate issues as needed
• Coordinate with legal, finance, and program teams on contract changes, invoicing, and closeout

Skills

Negotiation

Communication

Detail orientation

ERP/Procurement systems

Education

Bachelor’s degree in Supply Chain Management

Tools

ERP systems

Job description

HevenAeroTech seeks a Purchasing and Contracts Administrator to manage end-to-end procurement and contract administration in a hybrid role at our US HQ. You will source suppliers, negotiate terms, issue POs, and maintain contract records, ensuring on-time delivery and compliance with policy.

The role requires 2+ years in procurement or contracts, strong negotiation and communication skills, and experience with ERP or contract management software.