Procurement / Contracts Intern

Heven AeroTech; Sterling (VA); On-site; USD 25,000 - 36,000; Full time

Job summary

Heven AeroTech invites applications for a Procurement & Contracts Intern to assist with purchasing activities, supplier coordination, contract documentation, and related duties in a fast-paced aerospace environment.

The role offers hands-on experience across procurement and contracts, exposure to cross-functional teams, and mentorship from experienced professionals in a growing company.

Qualifications

• Currently enrolled in or recently graduated from a college or university pursuing a degree related to Supply Chain, Procurement, Business, Finance, or Contracts.
• Strong organizational and detail-oriented skills.
• Excellent written and verbal communication abilities.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook).
• Ability to manage multiple priorities and work both independently and in a team.

Responsibilities

• Assist with day-to-day procurement activities including purchase requests and purchase orders.
• Support supplier quotes, pricing, and related documentation processes.
• Maintain procurement and contract records and trackers.
• Assist with reviewing contracts for completeness under supervision.
• Collaborate with Finance, Engineering, Operations, Legal and other teams as needed.
• Prepare reports and presentations for procurement and contracts activities.

Job description

Title: Procurement & Contracts Intern

Company: Heven AeroTech

Location: Sterling, Virginia & Bingen, Washington

FLSA: Non-Exempt

Reports To: Procurement / Contracts Manager

About Our Company

At Heven AeroTech (Heven), we don't just believe in the power of people-we build our success on it. As a recognized leader in hydrogen-powered drones, we've earned recognition for creating a workplace where innovation thrives, collaboration is second nature, and every employee feels valued. Our culture is anchored in trust and a shared commitment to excellence.

We believe great teams are built on individuals who are humble, hungry, and smart -those who put team success first, take initiative to continuously improve, and demonstrate strong interpersonal awareness. At Heven, your voice matters, your ideas are heard, and your contributions make a tangible impact as you grow through hands-on experience and collaboration across the team.

Role Summary

The Procurement & Contracts Intern will support Heven AeroTech's Procurement and Contracts functions by assisting with purchasing activities, supplier and vendor coordination, contract administration, and related documentation. This position provides hands-on experience in a fast-paced aerospace and technology environment and offers an opportunity to learn how procurement and contracts support engineering, manufacturing, operations, and business objectives.

Essential Responsibilities

• Assist with day-to-day procurement activities, including purchase requests, purchase orders, and supplier communications.
• Support the procurement team in obtaining and organizing supplier quotes, pricing, and related documentation.
• Assist with vendor and supplier research, onboarding, and information maintenance.
• Help maintain accurate procurement, contract, and supplier records.
• Support contract administration activities, including tracking contract status, expiration dates, deliverables, and required documentation.
• Assist with reviewing contracts and procurement documents for completeness and accuracy under the direction of procurement and contracts personnel.
• Maintain procurement and contract trackers, spreadsheets, and reports.
• Assist with invoice, purchase order, and receiving documentation to support the procure-to-pay process.
• Conduct research and analysis to support sourcing, supplier evaluations, and procurement initiatives.
• Assist with preparing reports, presentations, and other materials for procurement and contracts activities.
• Collaborate with Finance, Engineering, Operations, Legal, and other cross-functional teams as needed.
• Maintain confidentiality when handling supplier, pricing, contract, and company information.
• Follow company policies, procedures, purchasing requirements, and applicable compliance standards.
• Perform other duties and special projects as assigned.

Qualifications & Experience

Required

• Currently enrolled in or recently graduated from an accredited college or university pursuing a degree in Supply Chain Management, Procurement, Business Administration, Finance, Accounting, Economics, Contract Management, or a related field.
• Strong organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to analyze information, identify discrepancies, and maintain accurate records.
• Proficiency with Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Ability to manage multiple priorities and meet deadlines.
• Ability to handle confidential and sensitive business information with professionalism and discretion.
• Ability to work independently and collaboratively in a team environment.
• Eagerness to learn and contribute in a fast-paced environment.

Preferred

• Coursework or experience in procurement, supply chain management, contracts, business law, finance, or accounting.
• Familiarity with purchase orders, vendor management, contracts, or sourcing activities.
• Experience using ERP, procurement, contract management, or other business systems.
• Experience with Excel functions, PivotTables, or data analysis.
• Previous internship, work experience, student organization, or academic project related to procurement, contracts, supply chain, or business operations.
• Interest in aerospace, technology, manufacturing, or government contracting.

Physical Requirements

• Prolonged periods of sitting and working on a computer.
• Frequent use of hands and fingers for typing and operating office equipment.
• Ability to communicate effectively with team members, suppliers, and other stakeholders.
• Ability to occasionally move throughout office, warehouse, manufacturing, or production environments.
• Ability to lift and carry up to 15 pounds occasionally.
• Ability to wear required personal protective equipment (PPE) when entering manufacturing or production areas.

Benefits Overview

Heven AeroTech offers interns valuable hands-on experience, mentorship from experienced procurement and contracts professionals, and exposure to the b