Strategic Proposals & Communications Lead

Matrix Service Co; Broomall (PA); On-site; USD 70,000 - 95,000; Full time

Job summary

Matrix Project Services in Broomall, PA is seeking a Proposal Specialist to coordinate and produce proposals, presentations, and client communications. You will prepare compliant responses to RFIs, RFQs, and RFPs, and support CRM data entry and reporting.

The role involves content development, formatting, and collaboration with business development and other departments. The successful candidate will translate complex data into clear narratives and visuals, develop project narratives, and assist

Qualifications

• 3+ years proposal development or related experience preferred.
• Bachelor’s degree in Marketing, Communications, English, Journalism, Business Admin, or related area preferred.
• Excellent communication skills, both verbal and written.
• Advanced PowerPoint skills and expertise required.
• Strong computer skills including Adobe CC.
• Experience with Microsoft Dynamics CRM (or equivalent) preferred.
• Experience with submitting client proposals and other communications via web-based sourcing platforms preferred.
• Proposal experience in the engineering and construction industries preferred.
• Ability to operate under pressure and changing environments.
• Strong organizational skills with attention to detail and accuracy.
• Ability to prioritize work and manage multiple projects and deadlines.

Responsibilities

• Actively support the Company’s commitment to safety and its “Core Values.”
• Represent the Company at all times with high moral standards while adhering to the Company’s “Code of Business Conduct and Ethics.”
• Develop and support client/company requests for proposals, prequalifications, presentations, and reports.
• Prepare and maintain proposal compliance matrix identifying RFP deliverables and applicable Division of Responsibilities for each deliverable, proposal schedule, and RFP compliant proposal response document(s) for submission.
• Create and edit multi-page/multi-section documents using brand guidelines and templates.
• Support proposal reviews, including managing the collection, assembly, and distribution of draft materials, participating in reviews of documents, and incorporating and distributing comments to authors.
• Participate in the response to the final reviews; edit content for proper grammar, logic and accuracy, and readability; and refine document(s) to incorporate strategic sales elements in response to client’s requirements.
• Develop and prepare written communications for internal and external communications on behalf of the Company.
• Develop and prepare dynamic presentations for internal and external use.
• Support and protect the Company by making sure positive messaging is maintained in all stakeholder communications.
• Support CRM data entry, data quality, data maintenance, updates, and reporting.
• Some travel may be required.
• Perform additional responsibilities, as required.

Skills

Excellent communication

Data synthesis

Organizational skills

Multitasking

Deadline management

Education

Bachelor's degree

Tools

Adobe CC

PowerPoint

Microsoft Word

SharePoint

Dynamics CRM

Excel

Job description

Matrix Project Services in Broomall, PA is seeking a Proposal Specialist to coordinate and produce proposals, presentations, and client communications. You will prepare compliant responses to RFIs, RFQs, and RFPs, and support CRM data entry and reporting.

The role involves content development, formatting, and collaboration with business development and other departments. The successful candidate will translate complex data into clear narratives and visuals, develop project narratives, and assist