Strategic Proposal & Marketing Coordinator

Artheon; East Brunswick Township (NJ); On-site; USD 50,000 - 75,000; Full time

Benefits offered by this job

Medical, prescription, dental and eye/

Job summary

Artheon in East Brunswick, NJ is seeking an organized Proposal Coordinator to support qualifications, proposals, presentations, and marketing materials for public and private sector clients in New Jersey and surrounding regions.

The role coordinates proposal efforts, maintains marketing information, and ensures high-quality, compliant submissions while collaborating with multiple teams across the company.

Qualifications

• Bachelor's degree in Marketing, Communications, Business, English, Graphic Design, Fine Arts or related field (or equivalent experience).
• 3+ years of proposal coordination experience.
• Excellent written, verbal, and proofreading skills.
• Strong organizational and time management abilities.
• Ability to manage multiple deadlines simultaneously.
• High attention to detail and commitment to quality.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Experience with Adobe InDesign and Adobe Acrobat preferred.
• Ability to work independently while collaborating across multiple teams.

Responsibilities

• Coordinate proposal production from kickoff through final submission.
• Review RFQs, RFPs, and bid documents to identify submission requirements and deadlines.
• Develop proposal schedules and coordinate deliverables with technical staff.
• Prepare proposal documents using Microsoft Office and Adobe Creative Suite.
• Format resumes, project profiles, organizational charts, schedules, and other proposal content.
• Ensure proposals comply with client requirements, page limitations, and submission instructions.
• Coordinate with project managers, engineers, and technical staff to collect required information.
• Assist in developing proposal outlines, compliance matrices, and submission checklists.
• Maintain proposal files, resumes, and project descriptions.
• Assist with award submissions, qualification packages, and marketing collateral.
• Track proposal opportunities and maintain pursuit logs.
• Coordinate printing, binding, shipping, and electronic submissions.
• Support special marketing and business development initiatives as assigned.
• Info-graphics creation, Photography and Videography

Skills

Proposal coordination

Time management

Attention to detail

Communication

Education

Bachelor's degree in Marketing, Communications, Business, English, Graphic Design, Fine Arts or related field

Tools

Microsoft Office Suite

Adobe InDesign

Adobe Acrobat

Job description

Artheon in East Brunswick, NJ is seeking an organized Proposal Coordinator to support qualifications, proposals, presentations, and marketing materials for public and private sector clients in New Jersey and surrounding regions.

The role coordinates proposal efforts, maintains marketing information, and ensures high-quality, compliant submissions while collaborating with multiple teams across the company.