Strategic Proposal & Compliance Coordinator

Blue Raster, LLC; Arlington, Northern (VA, KY); Hybrid; USD 48,000 - 62,000; Full time

Benefits offered by this job

CareFirst Medical, Dental, Vision with

401k benefits

Paid Time Off

Parental Leave

Training opportunities

Career growth support

Job summary

Blue Raster, LLC is seeking a Proposal Coordinator to manage proposal development, compliance, and coordination across multiple portfolio teams. The role supports daily pursuits and helps produce quality marketing assets to showcase our capabilities.

You will schedule meetings, track deliverables, ensure compliance, and manage end-to-end submission logistics. The ideal candidate is highly organized and detail-oriented, comfortable using AI tools to support compelling, accurate proposals.

Qualifications

• Proven proposal coordination experience, including compliance review and full RFP/RFI submission logistics.
• Rigorous Q&A/addendum tracking discipline.
• Extremely organized & detail-oriented; comfortable owning accuracy across complex, multi-contributor documents.
• Experience building and maintaining proposal templates/shells and maintaining past performance.
• Experience and comfort using tools such as AI in proposal development within specified parameters.
• Direct, proactive communicator who can schedule work, assign tasks, and hold multiple portfolio teams accountable to deliverable deadlines.
• Comfortable managing multiple concurrent pursuits, competing deadlines, and unplanned/ad hoc requests.
• Must be authorized to work in the United States; Blue Raster does not sponsor work visas.

Responsibilities

• Proactively schedule proposal meetings and assign tasks; hold contributors accountable to deadlines
• Track and communicate needed deliverables across multiple portfolio teams
• Conduct organized weekly meetings with each portfolio to ensure deliverables are on target
• Review every proposal for compliance items and red flags immediately upon bid decision
• Own compliance expectations, Q&A/addendum tracking, and addendum monitoring for each active RFP/RFI
• Manage submission logistics end-to-end: portal uploads, physical shipments, all signature paperwork
• Build and maintain proposal templates/shells; mastery of Word skills
• Assemble and keep current the backmatter library — past performance write-ups, resumes/bios
• Build a searchable, easy-to-copy-from content library for past performance and boilerplate
• Support short-form and ad hoc responses
• Maintain and organize capture/proposal meeting notes
• Standardize similar proposal content and process across portfolios
• Conduct timely win/loss debriefs to identify differentiators
• Benchmark competitor and outside winning proposals to inform strategy
• Produce one-pagers and collateral as needed
• Research potential strategic partnerships during lulls

Job description

Blue Raster, LLC is seeking a Proposal Coordinator to manage proposal development, compliance, and coordination across multiple portfolio teams. The role supports daily pursuits and helps produce quality marketing assets to showcase our capabilities.

You will schedule meetings, track deliverables, ensure compliance, and manage end-to-end submission logistics. The ideal candidate is highly organized and detail-oriented, comfortable using AI tools to support compelling, accurate proposals.