Strategic Projects & Operations Coordinator

Confidential; Warrendale (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

Confidential is seeking a Project Operations Specialist to coordinate projects, schedules, vendors, and admin activities. This hands-on role requires a highly organized, proactive individual who keeps projects moving and follows up on outstanding items to ensure nothing falls through the cracks.

The ideal candidate takes ownership, works well independently, and can manage multiple priorities, deadlines, schedules, vendors, and admin responsibilities concurrently.

Qualifications

• Highly organized and proactive candidate with strong attention to detail.
• Excellent organizational skills and ability to manage multiple priorities.
• Clear communication with internal teams, vendors, and stakeholders.
• Proactive problem solving and follow-up to ensure deadlines are met.
• Advanced skills in Excel and MS Office are essential.

Responsibilities

• Coordinate multiple projects and initiatives from start to finish.
• Maintain project schedules, milestones, deliverables, and action items.
• Follow up with teams, vendors and stakeholders to ensure deadlines are met.
• Track progress and communicate outstanding items or delays.
• Coordinate meetings, agendas, action items, and follow-ups.
• Maintain project documentation and status information.
• Identify issues, risks, and scheduling conflicts.
• Keep projects organized and moving forward on schedule.
• Manage multiple priorities and deadlines simultaneously.
• Provide day-to-day administrative support for projects and activities.
• Prepare reports, presentations, and other documents.
• Maintain records, spreadsheets, databases, and dashboards.
• Develop and maintain vendor and project tracking systems.
• Monitor vendor performance against KPIs and expectations.
• Communicate vendor issues or delays to stakeholders.

Skills

Attention to detail

Organizational skills

Communication

Proactivity

Vendor coordination

Multitasking

Tools

Microsoft Excel

Microsoft Office

Job description

Confidential is seeking a Project Operations Specialist to coordinate projects, schedules, vendors, and admin activities. This hands-on role requires a highly organized, proactive individual who keeps projects moving and follows up on outstanding items to ensure nothing falls through the cracks.

The ideal candidate takes ownership, works well independently, and can manage multiple priorities, deadlines, schedules, vendors, and admin responsibilities concurrently.