Strategic Construction Executive Assistant

Confidential Jobs; East Compton (CA); On-site; USD 80,000 - 120,000; Full time

Job summary

Confidential seeks an organized Senior Executive Assistant to support the director of project management and leadership in a fast-paced construction environment. You will handle administrative, financial, and operational tasks with discretion.

You will coordinate with project managers, field personnel, vendors, and internal departments, ensuring structured daily operations and confidential information protection. This is a full-time, on-site role based in East Rancho Dominguez, CA.

Qualifications

• Prior administrative or executive support experience in construction.
• Experience supporting senior leaders or project managers.
• Bachelor’s degree preferred; equivalent professional experience considered.
• Strong budgeting, invoicing, expense tracking and financial processes.
• Excellent written and verbal communication skills.
• High level of accuracy, organization and discretion.

Responsibilities

• Provide high-level administrative support to the Senior Project Manager and leadership.
• Manage calendars, appointments, meetings, deadlines and follow-ups.
• Organize project correspondences, documents, reports and files.
• Draft emails, letters, agendas, presentations and internal communications.
• Track action items and ensure deadlines and follow-ups.
• Assist with project budgets, invoicing, POs, expenses and cost tracking.
• Review invoices and route for approval.
• Coordinate with project managers, field teams, vendors and GC staff.
• Assist with contract administration, change orders and closeout materials.
• Maintain organized records for active and completed projects.
• Schedule meetings and prepare supporting materials.
• Handle confidential business and financial information with discretion.

Education

Bachelor’s degree in Accounting, Business Administration, Construction Management, or a related field

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Microsoft Teams

Job description

Confidential seeks an organized Senior Executive Assistant to support the director of project management and leadership in a fast-paced construction environment. You will handle administrative, financial, and operational tasks with discretion.

You will coordinate with project managers, field personnel, vendors, and internal departments, ensuring structured daily operations and confidential information protection. This is a full-time, on-site role based in East Rancho Dominguez, CA.