Strategic Administrative Coordinator — Projects & Operations

carrier-johnson-culture; San Diego (CA); On-site; USD 48,000 - 60,000; Full time

Job summary

Carrier Johnson + Culture is seeking an Administrative Coordinator to provide proactive support across Operations, Accounting, and Project Management. The role emphasizes organized, service-oriented administration, assisting with project administration, financial workflows, and employee experience.

The ideal candidate thrives in a fast-paced environment, manages diverse responsibilities, and anticipates needs to deliver exceptional internal service.

Qualifications

• Prior administrative experience in a professional office environment required.
• Experience supporting multiple managers or departments preferred.
• Experience within the architecture, engineering, construction, or professional services industry is a plus.
• Proficiency with Microsoft Office Suite; experience with Deltek Vantagepoint or similar ERP software is a plus.
• Demonstrated ability to learn new software and systems quickly.

Responsibilities

• Provide administrative support to Principals and Project Managers in creating Project Plans within Deltek Vantagepoint.
• Assist the Contracts Specialist and Controller with transferring Labor Plans when additional services are awarded.
• Support the Consultant Payable Specialist during project closeout activities, including auditing consultant retention invoices and related documentation.
• Assist with project-related administrative tasks as needed to support project teams and accounting workflows.

Skills

Organizational skills

Time management

Attention to detail

Communication

Customer service

Problem solving

Discretion

Team collaboration

Adaptability

Proactive approach

Tools

Microsoft Office

Deltek Vantagepoint

Job description

Carrier Johnson + Culture is seeking an Administrative Coordinator to provide proactive support across Operations, Accounting, and Project Management. The role emphasizes organized, service-oriented administration, assisting with project administration, financial workflows, and employee experience.

The ideal candidate thrives in a fast-paced environment, manages diverse responsibilities, and anticipates needs to deliver exceptional internal service.