Strategic Projects & Operations Coordinator

Sage Veterinary Imaging; United States; Remote; USD 45,000 - 70,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

401(k) with employer matching

Health savings account and life保险

15 days of paid time off

Employee Assistance Program (EAP)

Continuing education and professional 

Employee pet-care discounts

Job summary

Sage Veterinary Imaging is seeking an Administrative Project Partner to act as the organizational hub that keeps our engines running. You’ll coordinate meetings, prepare materials, track milestones, and gather data across departments, with a focus on accuracy and efficiency.

You’ll work with senior leadership to support training, marketing initiatives, and documentation, turning complex tasks into clear action items while maintaining confidential records and strong attention to detail.

Qualifications

• Bachelor's degree in a related field.
• 1–3 years of experience in administration, project coordination, or a related field; internships considered.
• Strong analytical and problem-solving skills.
• Proficiency in Microsoft Excel or Google Sheets.
• Excellent written and verbal communication skills.
• Comfortable using AI tools and learning new technology.

Responsibilities

• Coordinate meetings, travel arrangements, itineraries, and business activities.
• Prepare meeting materials, presentations, correspondence, and supporting documentation.
• Track project assignments, deadlines, milestones, and deliverables.
• Follow up with team members to gather updates and keep projects moving.
• Maintain organized business records, project files, and confidential documentation.
• Pull, compile, and organize operational, financial, staffing, and performance reports.
• Maintain spreadsheets, KPI scorecards, dashboards, and project trackers.
• Assist with monthly, quarterly, and annual reporting.
• Help coordinate employee development, onboarding, management training, and organizational initiatives.
• Prepare, compile, organize, and maintain training materials and documentation.
• Track training assignments, participation, progress, completion, and follow-up.
• Maintain training records and completion reports.
• Coordinate quarterly and annual employee performance review cycles.
• Support training schedules and learning platforms.
• Assist with marketing campaigns and business development activities.
• Coordinate marketing materials, promotional activities, events, and outreach initiatives.
• Assist with website updates, social media scheduling, and distribution of approved marketing content.
• Coordinate with marketing vendors, designers, and external partners.
• Maintain marketing calendars, contact lists, project trackers, and basic performance reports.
• Process employee expense reimbursements and routine financial administration.
• Update, organize, and maintain business SOPs, policies, and operational documentation.
• Coordinate SOP reviews, approvals, and version control.
• Maintain standardized forms, templates, checklists, and internal resources.
• Help ensure documentation is current, organized, and easily accessible.

Skills

Analytical thinking

Problem solving

Creative thinking

Organization

Communication skills

Time management

Independent work

AI tools familiarity

Education

Bachelor's degree in business administration, communications, marketing, organizational development, or a related field

Tools

Microsoft Excel

Google Sheets

Job description

Sage Veterinary Imaging is seeking an Administrative Project Partner to act as the organizational hub that keeps our engines running. You’ll coordinate meetings, prepare materials, track milestones, and gather data across departments, with a focus on accuracy and efficiency.

You’ll work with senior leadership to support training, marketing initiatives, and documentation, turning complex tasks into clear action items while maintaining confidential records and strong attention to detail.