Strategic Projects & Executive Admin Lead

Mustang Cat; Houston (TX); On-site; USD 85,000 - 115,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental & vision benefits

401(k) with company match

Paid vacation, holidays & sick time

Tuition reimbursement

Career growth & advancement

Stable, industry-leading company

Collaborative leadership team

Impact on business strategy

Job summary

Mustang Rental Services, part of Mustang Cat, is seeking an organized Executive Administrator & Strategic Projects Coordinator to support the VP and leadership team. You will coordinate high-impact initiatives and ensure priorities are executed efficiently.

You will serve as a trusted partner, handling confidential information, preparing executive materials, and driving strategic plans across the organization. Excellent communication and PM skills are essential.

Qualifications

• 3–7 years of executive administrative support or similar experience.
• Experience supporting senior leaders or executive teams.
• Strong organizational and project management skills.
• Exceptional written and verbal communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• High level of professionalism, discretion, and confidentiality.
• Advanced Microsoft Office skills: Excel, PowerPoint, Outlook, Word, Teams.

Responsibilities

• Provide executive-level administrative support and manage calendars, travel, meetings and priorities.
• Coordinate strategic business initiatives, timelines, milestones and action logs.
• Support leadership with planning calendars, minutes and communications.
• Create executive-ready presentations, dashboards and reports.
• Oversee budgeting materials and onboarding activities; suggest process improvements.

Skills

Executive support

Project coordination

Communication

Organization

Discretion

Multitasking

Education

Bachelor's degree

Tools

Excel

PowerPoint

Outlook

Word

Microsoft Teams

Job description

Mustang Rental Services, part of Mustang Cat, is seeking an organized Executive Administrator & Strategic Projects Coordinator to support the VP and leadership team. You will coordinate high-impact initiatives and ensure priorities are executed efficiently.

You will serve as a trusted partner, handling confidential information, preparing executive materials, and driving strategic plans across the organization. Excellent communication and PM skills are essential.