Strategic Projects & Documentation Lead

San José State University; San Jose (CA); On-site; USD 77,000 - 82,000; Full time

Job summary

San José State University is seeking a Project Manager and Documentation Specialist within the Office of the Registrar to lead complex campus-wide initiatives from initiation through implementation and closeout. The role involves managing scope, schedules, deliverables, risks, communications, and stakeholder engagement while handling confidential information with discretion.

The position requires collaboration with administrators, records custodians, and campus stakeholders, along with

Qualifications

• Bachelor's degree or equivalent training required.
• Four (4) years of administrative work experience leading to policy or program improvements.

Responsibilities

• Lead and coordinate multiple cross-functional projects and strategic initiatives.
• Develop project plans, schedules, milestones, dashboards, status reports, and risk mitigations.
• Coordinate FERPA-related matters and public records requests, including searches and secure production of records.
• Create and maintain business-process guides, policies, procedures, templates, and training materials.
• Plan and coordinate Registrar presentations, meetings, communications, and follow-up activities.

Skills

Project management

Change management

Documentation

Communication

Policy interpretation

Stakeholder engagement

Education

Bachelor's degree or equivalent training

Job description

San José State University is seeking a Project Manager and Documentation Specialist within the Office of the Registrar to lead complex campus-wide initiatives from initiation through implementation and closeout. The role involves managing scope, schedules, deliverables, risks, communications, and stakeholder engagement while handling confidential information with discretion.

The position requires collaboration with administrators, records custodians, and campus stakeholders, along with