Strategic Project Planner & Timeline Lead

Syneos Health/ inVentiv Health Commercial LLC; Santa Monica (CA); On-site; USD 75,000 - 95,000; Full time

Job summary

GSW, a healthcare communications agency, is seeking a Project Planner to drive financial and production coordination for assigned brands. You will manage budgets, timelines and supplier relationships while guiding cross-functional teams to deliver on strategy and quality.

In this role, you’ll develop estimates, maintain schedules, and ensure timely delivery of print, digital, and video assets. A BS/BA and 3+ years in advertising production are required.

Qualifications

• BS/BA (or relevant experience) required.
• 3+ years' experience in advertising/marketing production/delivery.
• Proficient with MS Office; experience with PM software is a plus.

Responsibilities

• Has thorough knowledge of print, digital, and video functions; interfaces with core teams.
• Identifies problems and solutions to meet client/agency needs; drives tangible solutions.
• Delivers instructions clearly with backup materials when needed.
• Responsible for overall financial health of assigned brands; creates and maintains yearly budget scope docs.
• Develops estimates (with resource allocations) for individual tactics.
• Keeps documents up-to-date and aligned with current project assumptions.
• Manages the billing/invoicing process through billing worksheets.
• Provides input to quarterly reconciliation.
• Develops, maintains, and refreshes project timelines with milestones; coordinates with team members.
• Creates and monitors project parameters for all jobs.
• Ensures end product delivers on time and quality.
• Works with print production houses to communicate print specs; ensures final piece aligns with expectations.
• Maintains production schedule/status and participates in weekly printing logistics meetings.

Skills

Clear directions

Effective communicator

Problem-solver

Organized

Team collaboration

Education

BS/BA (or relevant experience)

Tools

MS Office Suite

Project Management software

Job description

GSW, a healthcare communications agency, is seeking a Project Planner to drive financial and production coordination for assigned brands. You will manage budgets, timelines and supplier relationships while guiding cross-functional teams to deliver on strategy and quality.

In this role, you’ll develop estimates, maintain schedules, and ensure timely delivery of print, digital, and video assets. A BS/BA and 3+ years in advertising production are required.