Strategic Project Cost & Billing Administrator

Convergint; La Vista (NE); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

10 Company Holidays and Paid Time Off

Medical, Dental & Vision Plan

401K Matching Plan

Tuition reimbursement

Paid parental leave

Job summary

Convergint is seeking a full-time Project Cost Administrator to join our culture. You will coordinate contract review, set up projects, monitor costs, assist with monthly forecasts and progress billings.

You will work closely with stakeholders to identify project concerns regarding delivery and cost. As part of our team, you will support PMs, AR staff, and finance in ensuring accurate invoices, proper GL coding, and timely revenue recognition.

Qualifications

• Excellent interpersonal and verbal communications skills.
• Strong written and oral communication and collaboration abilities.
• Solid financial analytical skills including cost control and interpretation of financial reports.
• Solid accounts receivable knowledge.
• Strong customer service skills.
• Attention to detail and results focus.
• Team-oriented with adaptability in a dynamic environment.
• Strong organizational and time management skills.
• Proficient in financial software and data entry.

Responsibilities

• Coordinate contract legal reviews and signatures; ensure documentation is complete.
• Book new projects and change orders; notify internal stakeholders.
• Monitor project costs and provide feedback for timely decisions.
• Assist monthly project (WIP) reviews and escalating issues.
• Support monthly billings and minimize unbilled revenue with PMs.
• Assist AR team to ensure timely payment of invoices.
• Act as second level approver for project payables invoices.
• Review invoices for accuracy and correct GL codes.
• Monitor open PO reports and compare with monthly forecast.
• Assist in creating monthly revenue and gross margin forecast.
• Track project revenue and gross margin weekly and report issues.
• Manage subcontractor invoices against forecast; approve as needed.
• Maintain COI’s and lien waivers; review trailing costs monthly.
• Provide weekly labor utilization reports to managers.
• Run month-end financial reports and support forecast accuracy.
• Prepare and send customer surveys monthly.

Skills

Interpersonal skills

MS Office

Financial analysis

Accounts receivable

Customer service

Attention to detail

Team orientation

Time management

Financial software proficiency

Education

College degree

Tools

Microsoft Outlook

Excel

Word

Financial software

Job description

Convergint is seeking a full-time Project Cost Administrator to join our culture. You will coordinate contract review, set up projects, monitor costs, assist with monthly forecasts and progress billings.

You will work closely with stakeholders to identify project concerns regarding delivery and cost. As part of our team, you will support PMs, AR staff, and finance in ensuring accurate invoices, proper GL coding, and timely revenue recognition.