Project Cost Administrator

Convergint

La Vista (NE)

On-site

USD 60,000 - 85,000

Full time

17 hours ago

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Benefits offered by this job

10 Company Holidays and Paid Time Off

Medical, Dental & Vision Plan

401K Matching Plan

Tuition reimbursement

Paid parental leave

Job summary

Convergint is seeking a full-time Project Cost Administrator to join our culture. You will coordinate contract review, set up projects, monitor costs, assist with monthly forecasts and progress billings.

You will work closely with stakeholders to identify project concerns regarding delivery and cost. As part of our team, you will support PMs, AR staff, and finance in ensuring accurate invoices, proper GL coding, and timely revenue recognition.

Qualifications

Excellent interpersonal and verbal communications skills.
Strong written and oral communication and collaboration abilities.
Solid financial analytical skills including cost control and interpretation of financial reports.
Solid accounts receivable knowledge.
Strong customer service skills.
Attention to detail and results focus.
Team-oriented with adaptability in a dynamic environment.
Strong organizational and time management skills.
Proficient in financial software and data entry.

Responsibilities

Coordinate contract legal reviews and signatures; ensure documentation is complete.
Book new projects and change orders; notify internal stakeholders.
Monitor project costs and provide feedback for timely decisions.
Assist monthly project (WIP) reviews and escalating issues.
Support monthly billings and minimize unbilled revenue with PMs.
Assist AR team to ensure timely payment of invoices.
Act as second level approver for project payables invoices.
Review invoices for accuracy and correct GL codes.
Monitor open PO reports and compare with monthly forecast.
Assist in creating monthly revenue and gross margin forecast.
Track project revenue and gross margin weekly and report issues.
Manage subcontractor invoices against forecast; approve as needed.
Maintain COI’s and lien waivers; review trailing costs monthly.
Provide weekly labor utilization reports to managers.
Run month-end financial reports and support forecast accuracy.
Prepare and send customer surveys monthly.

Skills

Interpersonal skills

MS Office

Financial analysis

Accounts receivable

Customer service

Attention to detail

Team orientation

Time management

Financial software proficiency

Education

College degree

Tools

Microsoft Outlook

Excel

Word

Financial software

Job description

Convergint is looking for a full-time, enthusiastic, results driven and forward-thinking Project Cost Administrator to join our amazing culture. In this role, you will be responsible for coordinating legal review of contracts, job set-up in Spectrum, project cost review and control, assist with monthly financial forecast, and progress billing preparation. Working closely with stakeholders to identify any project concerns with respect to delivery and cost. Works with managers to monitor and manage financial performance against monthly forecast and profit plan. As a Project Cost Administrator, you are a part of a dynamic team that allows you to grow as Convergint grows.

For information about how we use your personal information, please see our Colleague & Applicant Privacy Notice, available on convergint.com/careers.

Who You Are

You have a passion for providing world-class service to customers, colleagues, and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces equal opportunity and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Cost Administrator.

Who We Are

With 20-years of proven growth and exceptional performance, our mission is to be our customer’s best service provider. We realize the importance of diversity in achieving that goal. Our company was built upon a solid foundation of 10 Values and Beliefs which drive our unmatched culture, making us the #1 global, serviced-based systems integrator in the industry. We take great pride in protecting the lives and assets of our customers and their communities with the solutions we provide.

What you’ll do with “Our Training and Your Experience”

Convergint's greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow Convergint by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
Coordinates contract legal reviews and signatures. Ensures that all required documentation is signed and returned to customer. Coordinates COI’s and OCIP/CCIP documentation, if required.
Books new projects and change orders, sends notifications of job bookings to internal stakeholders.
Monitors job costs, identifies anomalies and provides managers with accurate feedback to enable effective and timely decisions.
Carries out monthly project (WIP) reviews with project managers to identify any costing issues, billings required, schedule impacts; escalates any project issues to manager. Documents status and/ or issues on each project. If necessary, changes projected cost on projects.
Assists with monthly project billings ensuring customer requirements for detail and documentation are maintained. Works with Project Managers (PM) to minimize unbilled revenue. Works with customer and project managers to resolve any anomalies or issues.
Assists project managers and accounts receivable team to ensure timely payment of invoices.
Acts as second level approver for all project accounts payables invoices.
Reviews invoices for accuracy and correct GL codes. Monitors PM queues regularly and reports issues to manager.
Monitors open PO report weekly, maintains accuracy and compares to monthly forecast.
Assists manager in creating monthly revenue and gross margin forecast. Monitors and tracks against forecast.
Monitors revenue on projects on a weekly basis and reports issues to manager.
Manages and tracks subcontractor invoices against monthly forecast. Approves invoices for revenue and payment according to PM’s approval.
Maintains and tracks Subcontractor COI’s and lien waivers.
Reviews inactive projects on a monthly basis for trailing costs. Resolves any identified issues.
Monitors unbilled revenue on a weekly basis and provides reports to manager. Resolves any identified issues.
Runs labor utilization reports weekly and provide to managers. Resolves any identified issues.
Runs month end financial reports and works with manager to achieve planned financial results.
Runs financial reports and works with manager and PM’s to forecast following month’s revenue and gross margin.
Prepares and sends customer surveys monthly.
Acts as “our customer’s best service provider” always, thereby ensuring Convergint is the customer’s 1st choice for service
Performs other duties and responsibilities as requested or required

What You’ll Need

Excellent interpersonal and verbal communications skills and ability to deal with a wide cross section of people both internal and external to the business.
Excellent Microsoft Outlook, Excel, and Word skills.
Solid financial analytical skills including cost control and ability to interpret financial reports.
Solid accounts receivable knowledge.
Strong customer service skills.
Strong attention to detail and results focused.
Solid team orientation.
Flexibility to adapt to changing priorities and direction in a dynamic work environment.
Strong organizational/time management skills.
Strong proficiency in financial software including ability to track invoices, run reports, data entry, etc.

Company Benefits

Convergint fosters a supportive, accessible, and inclusive environment in which all individuals are able to realize their maximum potential within the company. We offer a variety of programs and exceptional benefits: