Strategic Project Coordinator: Keep Projects On Track

Baker Group; Louisville (KY); On-site; USD 42,000 - 66,000; Full time

Job summary

Baker Group in Louisville, KY is seeking a Project Coordinator to support the Project Manager with administrative tasks, keeping projects organized, on schedule, and within budgets.

You will handle proposals and RFPs, maintain calendars and drawings, schedule meetings, prefill manuals, create O&M documents, and assist on site visits as required. This role requires strong communication, attention to detail, and proficiency in MS Office and Bluebeam.

Qualifications

• Minimum of two (2) years of experience in a Project Coordinator or Administrative Support role.
• Solid knowledge of Microsoft Office Suite and Bluebeam (PDF reader).

Responsibilities

• Provide administrative support to Business Units Leaders and Project Managers, including, but not limited to creating and maintaining spreadsheets, preparing proposals/RFPs and other related correspondence, managing calendars and documents
• Maintain plans and keep drawings current by posting RFI, ASI, PR, ITC
• Schedule and coordinate weekly job meetings including tracking attendance, updating schedules and agenda and recording minutes
• Prefill start up manuals
• Create O&M manuals electronically, request information from vendors and ensure information is received and logged accurately
• Schedule owner training and reviews upon job completion
• Ensure valid permits are maintained on jobs
• Cross train with Project Coordinators in other Business Units

Skills

Verbal communication

Written communication

Organizational skills

Attention to detail

Tools

Microsoft Office

Bluebeam

Job description

Baker Group in Louisville, KY is seeking a Project Coordinator to support the Project Manager with administrative tasks, keeping projects organized, on schedule, and within budgets.

You will handle proposals and RFPs, maintain calendars and drawings, schedule meetings, prefill manuals, create O&M documents, and assist on site visits as required. This role requires strong communication, attention to detail, and proficiency in MS Office and Bluebeam.