Strategic Project Coordinator — Drive Efficient Team Execution

TRC Companies, Inc.; Houston (TX); On-site; USD 43,000 - 50,000; Full time

Benefits offered by this job

Healthcare benefits

401k with company match

Paid time off and holidays

Job summary

TRC Companies, Inc. is seeking a highly organized Project Coordinator to support our Operations team in Houston, TX.

The role focuses on ensuring smooth day-to-day administrative functions across multiple programs and requires excellent communication and collaboration with cross-functional teams. The ideal candidate thrives in a fast-paced environment, balances diverse responsibilities, and takes pride in keeping teams informed and efficient.

Qualifications

• Associate's degree or equivalent professional experience preferred.
• 2+ years of administrative, project coordination, executive support, or operations support experience.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to quality.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams and SharePoint.

Responsibilities

• Coordinate office and departmental administrative activities.
• Manage promotional supply ordering and inventory.
• Coordinate shipping, receiving, and mailing of project materials.
• Assist with planning and coordinating team meetings, workshops, and company events.
• Prepare and format resumes, presentations, reports, and other professional documents.
• Maintain department templates, organizational documents, and shared resources.
• Coordinate employee licensing, certifications, renewals, and tracking.
• Support onboarding activities for new employees, including scheduling, coordination, and preparation of onboarding materials.
• Assist leadership with special projects and other administrative initiatives.
• Assist with expense report preparation and reconciliation.
• Review and monitor employee timesheets for accuracy and timely submission.
• Prepare meeting agendas, presentations, meeting minutes, and action item trackers.
• Coordinate recurring project meetings and calendars.
• Support project documentation, filing, and record management.
• Support mail merges / Document mailings / document reviews
• Prepare project communications and distribute updates to project teams, including reminders related to holidays, training requirements, expenses, deadlines, and other program announcements.
• Assist project managers with administrative coordination to support successful project execution.

Skills

Organizational skills

Time management

Communication

Microsoft Office

Team collaboration

Customer service

Attention to detail

Education

Associate's degree or equivalent

Tools

Microsoft Office

Job description

TRC Companies, Inc. is seeking a highly organized Project Coordinator to support our Operations team in Houston, TX.

The role focuses on ensuring smooth day-to-day administrative functions across multiple programs and requires excellent communication and collaboration with cross-functional teams. The ideal candidate thrives in a fast-paced environment, balances diverse responsibilities, and takes pride in keeping teams informed and efficient.