Hybrid Project Coordinator & Documentation Specialist

Trc Companies, Inc.; Midland (TX); Hybrid; USD 28,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision, and dental?no

401k package with Company match

Paid time off 7 days per year

8 paid holidays per year

Job summary

TRC Companies, Inc. seeks a highly organized Project Coordinator to support its Operations team in a hybrid role based in Midland, TX. You will handle project and departmental administration, schedule meetings, prepare documents, and track licenses and onboarding of new staff.

The ideal candidate thrives in a fast-paced environment, communicates clearly, and collaborates across multiple teams. This full-time position offers strong benefits and growth opportunities with TRC, a WSP company.

Qualifications

• Associate's degree or equivalent professional experience preferred.
• 2+ years of administrative, project coordination, executive support, or operations support experience.
• Strong organizational and time management skills with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• High attention to detail and commitment to quality.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams and SharePoint.
• Ability to work independently while collaborating effectively with multiple teams.
• Professional, customer-service-oriented approach with a positive attitude.

Responsibilities

• Coordinate office and departmental administrative activities.
• Manage promotional supply ordering and inventory.
• Coordinate shipping, receiving, and mailing of project materials.
• Assist with planning and coordinating team meetings, workshops, and company events.
• Prepare and format resumes, presentations, reports, and other professional documents.
• Maintain department templates, organizational documents, and shared resources.
• Coordinate employee licensing, certifications, renewals, and tracking.
• Support onboarding activities for new employees, including scheduling, coordination, and preparation of onboarding materials.
• Assist leadership with special projects and other administrative initiatives.
• Assist with expense report preparation and reconciliation.
• Review and monitor employee timesheets for accuracy and timely submission.
• Prepare meeting agendas, presentations, meeting minutes, and action item trackers.
• Coordinate recurring project meetings and calendars.
• Support project documentation, filing, and record management.
• Support mail merges / Document mailings / document reviews
• Prepare project communications and distribute updates to project teams, including reminders related to holidays, training requirements, expenses, deadlines, and other program announcements.
• Assist project managers with administrative coordination to support successful project execution.

Skills

Organizational skills

Time management

Communication skills

Independent worker

Team collaboration

Education

Associate degree or equivalent

Tools

Microsoft Office Suite

SharePoint

Teams

Outlook

Word

Excel

PowerPoint

Job description

TRC Companies, Inc. seeks a highly organized Project Coordinator to support its Operations team in a hybrid role based in Midland, TX. You will handle project and departmental administration, schedule meetings, prepare documents, and track licenses and onboarding of new staff.

The ideal candidate thrives in a fast-paced environment, communicates clearly, and collaborates across multiple teams. This full-time position offers strong benefits and growth opportunities with TRC, a WSP company.