Strategic Project & Contracts Coordinator

SARES REGIS Group; San Mateo (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

Sares Regis Group, headquartered in San Mateo, seeks a Project Coordinator / Contracts Administrator to manage contract lifecycles and support project teams. This role requires drafting, reviewing, and renewing agreements to ensure policy compliance.

You will liaise with vendors, subcontractors and clients to maintain documentation and billing accuracy. The position is based in our San Mateo office, five days a week, reporting to the General Counsel.

Qualifications

• Bachelor’s degree or combination of education and work experience.
• Minimum of four years as Contracts Administrator in Architecture, Engineering, and Construction.

Responsibilities

• Own full lifecycle of contract administration from intake through execution, billing and closeout.
• Review and process contract documents with accuracy and speed.
• Prepare and submit monthly construction progress billings to clients; manage subcontractor invoices.
• Code, track and process project expenses and invoices to cost codes.
• Maintain organized project files; ensure audit readiness and accessibility.

Skills

Excellent communication skills

Contract management

Education

Bachelor’s degree

Tools

Microsoft Excel

Microsoft Word

Adobe Acrobat

Procure

Job description

Sares Regis Group, headquartered in San Mateo, seeks a Project Coordinator / Contracts Administrator to manage contract lifecycles and support project teams. This role requires drafting, reviewing, and renewing agreements to ensure policy compliance.

You will liaise with vendors, subcontractors and clients to maintain documentation and billing accuracy. The position is based in our San Mateo office, five days a week, reporting to the General Counsel.