Strategic Project Administrator – EPC Coordination & Docs

PTS Advance; Garyville (LA); On-site; USD 40,000 - 56,000; Full time

Job summary

PTS Advance in Garyville, LA is seeking a Project Administrator to support the Projects Group. This role coordinates meetings, manages documentation, and tracks changes across EPC, construction, and internal teams, enabling project managers and engineers to focus on technical execution and risk management.

Responsibilities include preparing meeting agendas/minutes, maintaining document control, assisting with CWP issuance, and supporting weekly/monthly status reporting.

Qualifications

• Experience supporting project administration in EPC/construction environments.
• Excellent organizational and time management abilities.
• Strong written and verbal communication skills.
• Proficiency with MS Teams, Outlook, Excel and SharePoint.
• Ability to manage multiple projects and meet deadlines.
• Collaborates with engineers, construction teams, and external contractors.

Responsibilities

• Coordinate MPC project meetings, agendas, and minutes.
• Log and distribute transmittals; maintain document control indexing.
• Support CWP issuance and maintain CWP log.
• Track PCN revisions and ensure updated docs are distributed.
• Support weekly/monthly status reporting and dashboards.

Skills

Organizational skills

Time-management

Attention to detail

Written and verbal communication

Cross-functional collaboration

Multitasking

Tools

Microsoft Teams

Outlook

Excel

SharePoint

Job description

PTS Advance in Garyville, LA is seeking a Project Administrator to support the Projects Group. This role coordinates meetings, manages documentation, and tracks changes across EPC, construction, and internal teams, enabling project managers and engineers to focus on technical execution and risk management.

Responsibilities include preparing meeting agendas/minutes, maintaining document control, assisting with CWP issuance, and supporting weekly/monthly status reporting.