Strategic Project Administrator: Cross-Functional Impact

Feeding America; Houston (TX); On-site; USD 55,000 - 68,750; Full time

Job summary

Houston Food Bank seeks a Project Administrator – CORE to manage timelines, deliverables, and cross-functional coordination for CORE. The role collaborates with multiple departments and may require meetings outside traditional hours.

The incumbent will prepare presentations for Building Committee and Board of Directors under direction of the COO. Qualifications include a Bachelor's degree, 5 years of project coordination experience, and strong MS Office and communication skills.

Qualifications

• Bachelor's degree in Business Management, Communications, or closely related field (strongly preferred) or combination of education and relevant experience.
• 5 years of experience coordinating large-scale/multi-faceted projects.
• Proven track record of leading through influence at all levels.
• Understanding of business process principles.
• Plus 3-5 years of direct senior-level administrative support or exposure to C‑Suite protocols and meeting etiquette.

Responsibilities

• Coordinates and documents cross-functional internal projects related to CORE facility and transition.
• Creates and maintains detailed project plans, timelines, trackers, status updates, and risk logs.
• Partners with department leaders to identify dependencies, disruptions, and transition risks and mitigation strategies.
• Coordinates and facilitates regular readiness meetings with internal stakeholders and external team members.
• Tracks deliverables and ensures tasks are completed on time and aligned with priorities.
• Develops communication tools and reporting materials for leadership on transition progress.

Skills

Project coordination

Executive support

MS Office proficiency

Communication

Meeting minutes capture

Cross-functional collaboration

Education

Bachelor's degree in Business Management/Communications or related field

Tools

Microsoft Office

Docusign

Google Sheets

AI platforms

Job description

Houston Food Bank seeks a Project Administrator – CORE to manage timelines, deliverables, and cross-functional coordination for CORE. The role collaborates with multiple departments and may require meetings outside traditional hours.

The incumbent will prepare presentations for Building Committee and Board of Directors under direction of the COO. Qualifications include a Bachelor's degree, 5 years of project coordination experience, and strong MS Office and communication skills.