Strategic Project Coordinator

Houston Food Bank; Houston (TX); On-site; USD 55,000 - 68,750; Full time

Job summary

Houston Food Bank is seeking a Project Administrator – CORE to manage project timelines and internal deliverables for CORE initiatives. You will collaborate with all departments and stakeholders, ensuring deadlines are met and risks are mitigated.

The role requires strong communication, meticulous planning, and the ability to work with diverse teams, vendors, and executives. Travel and occasional meetings outside standard hours may be required.

Qualifications

• Bachelor’s degree in Business Management, Communications, or a closely related field (strongly preferred) or a combination of education and relevant experience.
• 5 years of experience coordinating large‑scale/multi‑faceted projects.
• Proven track record of leading through influence at all organizational levels.
• Solid understanding of business process principles.
• 3–5 years of direct senior‑level administrative support experience or extensive exposure to C‑Suite protocols and executive meeting etiquette, including capturing meeting minutes.
• Working knowledge of HFB strongly preferred.

Responsibilities

• Coordinates and documents cross‑functional internal projects related to the CORE facility and transition, including operational workflows, move planning, equipment readiness, staffing impacts, and process continuity.
• Creates and maintains detailed project plans, timelines, trackers, status updates, and risk logs to monitor progress and ensure accountability across departments.
• Partners with department leaders to identify operational inter/intra dependencies, potential disruptions, and transition risks, and proactively develop mitigation strategies.
• Coordinates and facilitates regular readiness meetings with internal stakeholders to review progress, remove barriers, clarify responsibilities, and escalate issues as needed. These meetings may include external project team members.
• Tracks project deliverables and ensures that assigned tasks are completed on time and in alignment with broader organizational priorities, transition goals, and timelines.
• Develops communication tools and reporting materials to keep leadership informed of transition progress, decision points, risks, and resource needs.
• Prepares presentations and reports for the Building Committee and Board of Directors at the direction of the COO.
• Attends and/or hosts relevant meetings, documents, and follows up on key takeaways, adheres to deadlines, and participates as a vital member to collectively advance project objectives.

Education

Bachelor’s degree in Business Management, Communications, or closely related field

Project management experience

Proven influence at all organizational levels

Understanding of business processes

Senior-level administrative support experience or exposure to C‑Suite etiquette

Working knowledge of HFB

Strong Microsoft Office and Google Sheets skills

Ability to learn new software systems

Tools

Microsoft Office Suite

Google Sheets

Docusign

Job description

Houston Food Bank is seeking a Project Administrator – CORE to manage project timelines and internal deliverables for CORE initiatives. You will collaborate with all departments and stakeholders, ensuring deadlines are met and risks are mitigated.

The role requires strong communication, meticulous planning, and the ability to work with diverse teams, vendors, and executives. Travel and occasional meetings outside standard hours may be required.