Project & Operating Coordinator - Communications

bakerhughes; United States; Hybrid; USD 65,000 - 90,000; Full time

Job summary

Baker Hughes in Houston, TX is seeking a Project & Operations Coordinator - Communications to support EC&CM and BMEC teams. The role combines executive administrative support with hands-on project coordination, budget tracking, PO processing, and governance oversight.

You will work closely with senior leaders, manage calendars and travel, maintain dashboards, and produce KPIs and reports using Power BI, SharePoint, and Teams.

Qualifications

• Experience providing executive-level administrative support and calendar management.
• Ability to coordinate projects, budgets, and governance processes.
• Experience maintaining dashboards and reporting tools for program visibility.
• Proficiency with collaboration platforms such as Power BI, SharePoint, Teams, and Microsoft 365.

Responsibilities

• Provide proactive executive administrative support to senior leaders, including calendar management and travel arrangements.
• Coordinate projects and budgets, track milestones and deliverables, and maintain governance artifacts.
• Build and maintain dashboards and reports to monitor channel performance and KPIs.
• Draft communications and support cross-functional teams across EC&CM and BMEC.

Skills

Executive support

Calendar management

Travel coordination

Budget tracking

Purchase order processing

Stakeholder engagement

Project coordination

Dashboards and reporting

Tools

Power BI

SharePoint

Teams

Microsoft 365

Job description

Project & Operations Coordinator - Communications

Location: Houston, TX (Hybrid)

Do you have experience providing executive-level administrative and operational support, including calendar management, travel coordination, budget tracking, purchase order processing, and stakeholder engagement within a fast-paced, matrixed organization?

Have you successfully coordinated projects, maintained dashboards and reporting tools, tracked budgets and deliverables, and leveraged collaboration platforms such as Microsoft 365, SharePoint, Power BI, or Teams to drive operational excellence and team effectiveness?

Partnering with the Best

The Project & Operations Coordinator plays a critical role in supporting the Employee Communications & Change Management (EC&CM) and Brand, Marketing & External Communications (BMEC) teams. This position combines executive support, operational coordination, project management, and communications reporting to help drive organizational effectiveness and enable strategic priorities.

Working closely with senior leadership, this role serves as a key partner in managing team operations, coordinating projects and budgets, maintaining governance processes, and ensuring seamless execution of business-critical activities. The successful candidate will bring strong organizational capabilities, attention to detail, and a proactive mindset to support a high-performing and collaborative team environment.

Fueling your passion

As a Project & Operations Coordinator, you will have the opportunity to play a pivotal role in keeping teams aligned, projects on track, and leaders focused on strategic priorities. You will leverage your administrative expertise, project coordination skills, and analytical capabilities to improve operational efficiency, support decision-making, and enhance communication effectiveness across the organization.

This role offers the opportunity to work across multiple functions, interact with senior stakeholders, contribute to process improvements, and make a meaningful impact by ensuring the successful execution of team initiatives, programs, and communications activities.

Role Summary

The Project & Operations Coordinator provides critical support for the Employee Communications & Change Management (EC&CM) and Brand, Marketing & External Communications (BMEC) functions. This role combines advanced executive administrative support with hands- on project coordination, budget tracking, purchase order processing, and operational management responsibilities.

Working closely with multiple Vice Presidents, the coordinator ensures that team operations, planning cycles, communication processes, and budget administration run efficiently, enabling leadership to focus on business priorities and strategic initiatives.

This role is ideal for an experienced professional who thrives in a structured but fast paced environment, balancing the precision of administrative excellence with the agility of project execution.

As a Project & Operations Coordinator - Communications, you will be responsible for:

Executive and Team Support

• Providing proactive administrative support to the VP, EC&CM and VP, BMEC, including managing complex calendars, coordinating travel, processing expenses, tracking budgets, and processing purchase orders.
• Managing meeting logistics and preparing materials, while capturing key discussions, decisions, and follow-up actions.

Operational and Project Coordination

• Maintaining monthly employee distribution lists and shared mailbox permissions to ensure accurate communication reach across the organization.
• Keeping project planners, trackers, and dashboards up to date by monitoring milestones, deliverables, and dependencies, leading team outreach, and driving accountability.
• Coordinating annual planning, resource tracking, budget tracking, and purchase order processing across EC&CM and BMEC projects and campaigns.
• Supporting the team's internal operating rhythm by updating templates, schedules, and governance documentation.
• Tracking and reporting progress on change and communications initiatives, including channel performance metrics, and identifying areas for improvement or escalation.

Communications and Reporting

• Drafting and proofreading monthly team memos, summaries, and leadership updates.
• Analyzing performance across internal communication channels, including email, intranet, Teams, and campaign channels, to identify trends, audience engagement patterns, and opportunities to improve effectiveness.
• Building and maintaining recurring dashboards, visual reports, and PowerPoint updates to track channel performance, content engagement, and communication outcomes for leadership review.
• Translating communications data into clear insights, recommendations, and actions by maintaining accurate recurring reports, KPIs, and internal scorecards.

Continuous Improvement and Systems Enablement

• Serving as the team champion for collaboration and planning tools, including SharePoint