Strategic PMO Project Coordinator

Vomela; St. Paul (AK); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health plan

Retirement plan

Life Insurance

Paid Time Off

Disability coverage

Training & Development

Wellness resources

Job summary

Vomela is a full-service visual communications company seeking a PMO Project Coordinator to support Vomela’s Enterprise PMO. You will help keep project plans, governance routines, milestones, and status reporting organized and clear, partnering with leaders and cross-functional teams.

This role emphasizes visibility, accountability, and disciplined execution across the project portfolio, with hands-on coordination, documentation, and timely updates to stakeholders.

Qualifications

• Minimum of 3 years of experience supporting project management, coordination, or related work.
• Bachelor’s Degree preferred; equivalent combination of education and relevant experience may be considered.
• Ability to coordinate cross-functional work and track commitments.
• Experience supporting project meetings and action-item follow-up.
• Knowledge of PMO tools, templates, and reporting practices.
• Proficient in Microsoft Office; familiarity with Maestro and Power BI is a plus.

Responsibilities

• Support preparation and maintenance of project plans, charters, roadmaps, and governance materials.
• Coordinate project meetings, prepare agendas, capture notes, document decisions, and track actions.
• Monitor milestones, risks, and issues; ensure timely completion and escalation as needed.
• Prepare concise project status updates for leaders and stakeholders.
• Summarize project information to support portfolio visibility and decision-making.
• Maintain records in PMO tools and templates with defined deadlines.
• Identify schedule, scope, or resource concerns and escalate appropriately.
• Assist with risk and issue management and escalation of timeline impacts.
• Document project outcomes, lessons learned, and performance information at milestones.
• Update Maestro with project status and reporting information accurately.
• Provide administrative support for PMO routines and governance meetings.
• Perform other related duties as assigned.

Skills

Project coordination

Cross-functional collaboration

Documentation

Stakeholder communication

Education

Bachelor's degree preferred

Tools

Maestro

Power BI

Smartsheet

MS Office

Job description

Vomela is a full-service visual communications company seeking a PMO Project Coordinator to support Vomela’s Enterprise PMO. You will help keep project plans, governance routines, milestones, and status reporting organized and clear, partnering with leaders and cross-functional teams.

This role emphasizes visibility, accountability, and disciplined execution across the project portfolio, with hands-on coordination, documentation, and timely updates to stakeholders.