PMO Project Coordinator

Vomela; St. Paul (AK); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health plan

Retirement plan

Life Insurance

Paid Time Off

Disability coverage

Training & Development

Wellness resources

Job summary

Vomela is a full-service visual communications company seeking a PMO Project Coordinator to support Vomela’s Enterprise PMO. You will help keep project plans, governance routines, milestones, and status reporting organized and clear, partnering with leaders and cross-functional teams.

This role emphasizes visibility, accountability, and disciplined execution across the project portfolio, with hands-on coordination, documentation, and timely updates to stakeholders.

Qualifications

• Minimum of 3 years of experience supporting project management, coordination, or related work.
• Bachelor’s Degree preferred; equivalent combination of education and relevant experience may be considered.
• Ability to coordinate cross-functional work and track commitments.
• Experience supporting project meetings and action-item follow-up.
• Knowledge of PMO tools, templates, and reporting practices.
• Proficient in Microsoft Office; familiarity with Maestro and Power BI is a plus.

Responsibilities

• Support preparation and maintenance of project plans, charters, roadmaps, and governance materials.
• Coordinate project meetings, prepare agendas, capture notes, document decisions, and track actions.
• Monitor milestones, risks, and issues; ensure timely completion and escalation as needed.
• Prepare concise project status updates for leaders and stakeholders.
• Summarize project information to support portfolio visibility and decision-making.
• Maintain records in PMO tools and templates with defined deadlines.
• Identify schedule, scope, or resource concerns and escalate appropriately.
• Assist with risk and issue management and escalation of timeline impacts.
• Document project outcomes, lessons learned, and performance information at milestones.
• Update Maestro with project status and reporting information accurately.
• Provide administrative support for PMO routines and governance meetings.
• Perform other related duties as assigned.

Skills

Project coordination

Cross-functional collaboration

Documentation

Stakeholder communication

Education

Bachelor's degree preferred

Tools

Maestro

Power BI

Smartsheet

MS Office

Job description

At Vomela our greatest asset is our people. As a full-service visual communications company, we are looking for creative and intellectual thinkers that work with our customers to create compelling brand solutions and foster meaningful connections. And while you're focused on creating big things for global and local brands, we will help you build a career you can be passionate about.

Location: Onsite role in St. Paul, MN
Pay Range: $75,000 - 85,000 USD/annually

Job Summary

The PMO Project Coordinator provides essential coordination and administrative support for Vomela’s Enterprise PMO, helping ensure strategic and operational initiatives are well organized, accurately documented, and effectively communicated. This role partners with project leaders, business owners, and cross-functional teams to maintain project plans, coordinate governance routines, track milestones and action items, and support timely status reporting. The position plays an important role in strengthening visibility, accountability, and execution discipline across the project portfolio.

What You'll Do...

• Support the preparation, organization, and maintenance of project plans, charters, roadmaps, dependency plans, RACI documents, governance materials, risk registers, and related PMO documentation.
• Coordinate project team meetings and stakeholder communications, including preparing agendas, capturing meeting notes, documenting decisions, and tracking follow-up actions.
• Monitor project milestones, deliverables, action items, risks, and issues; follow up with accountable owners to support timely completion and escalation as appropriate.
• Assist in preparing clear, concise, and timely project status updates for project leaders, business stakeholders, and leadership review.
• Collect, organize, and summarize project information, trends, and updates to support portfolio visibility, leadership reporting, and decision-making.
• Maintain project records in PMO tools and templates to ensure information is complete, accurate, current, and available by defined deadlines.
• Identify and communicate schedule, scope, documentation, or resource concerns to the appropriate project leader or accountable owner for resolution.
• Support risk and issue management by documenting updates, monitoring mitigation actions, and escalating items that may impact timeline, quality, or deliverables.
• Assists with documenting project outcomes, lessons learned, and performance information at project close or key milestones.
• Updates project status, milestone, action item, and reporting information in Maestro completely, accurately, and within defined deadlines.
• Provides administrative and coordination support for PMO routines, reporting cycles, workshops, and project governance meetings.
• Performs other related duties as assigned.

Requirements

What You'll Bring...

• Minimum of 3 years of experience supporting project management, project coordination, business operations, process improvement, or related work.

• Bachelor’s Degree preferred; equivalent combination of education and relevant experience may be considered.

• Strong ability to coordinate cross-functional work, track commitments, maintain accurate project records, and follow up through completion.
• Experience supporting project meetings, including preparing agendas, capturing notes, documenting decisions, and managing action-item follow-up.
• Working knowledge of project management principles, planning practices, status reporting, project documentation, and PMO tools/templates.
• Proficient in Microsoft Office Suite and business applications; familiarity with Maestro, Power BI, project management platforms, Smartsheet, AI tools, or technology projects is a plus.
• Highly organized, detail-oriented, and accountable, with strong judgment, follow-through, and ability to manage multiple priorities in a dynamic environment.
• Clear and professional communicator with strong interpersonal skills and the ability to engage effectively with project leaders, business stakeholders, and cross-functional teams.
• Strong analytical, problem-solving, and information-organization skills, with the ability to translate project details into actionable updates.
• Collaborative, resourceful, and professional team player who demonstrates reliability, discretion, accountability, and respect for diversity.

Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k)
• Life Insurance (Basic, Voluntary & AD&D)
• Paid Time Off
• Short Term & Long-Term Disability
• Training & Development
• Wellness Resources