PMO Project Coordinator: Drive Milestones & Reporting

The Vomela Companies; Saint Paul (MN); On-site; USD 75,000 - 85,000; Full time

Benefits offered by this job

Health Care Plan

Retirement Plan (401k)

Life Insurance

Paid Time Off

Disability Insurance

Training & Development

Wellness Resources

Job summary

The Vomela Companies in Saint Paul, MN seeks a PMO Project Coordinator to provide essential coordination and administrative support for the Enterprise PMO, ensuring initiatives are organized, documented, and communicated. You will partner with project leaders, business owners, and cross‑functional teams to maintain plans, governance routines, milestones, and status reporting.

This role strengthens visibility, accountability, and execution discipline across the project portfolio, requiring strong

Qualifications

• Minimum of 3 years of experience supporting project management or coordination.
• Bachelor’s Degree preferred; relevant experience may be considered.
• Strong ability to coordinate cross-functional work and follow up through completion.
• Knowledge of PMO processes, governance, and reporting.

Responsibilities

• Support the preparation, organization, and maintenance of project plans, charters, roadmaps, dependency plans, RACI documents, governance materials, risk registers, and related PMO documentation.
• Coordinate project team meetings and stakeholder communications, including preparing agendas, capturing meeting notes, documenting decisions, and tracking follow-up actions.
• Monitor project milestones, deliverables, action items, risks, and issues; follow up with accountable owners to support timely completion and escalation as appropriate.
• Assist in preparing clear, concise, and timely project status updates for project leaders, business stakeholders, and leadership review.
• Collect, organize, and summarize project information, trends, and updates to support portfolio visibility, leadership reporting, and decision-making.
• Maintain project records in PMO tools and templates to ensure information is complete, accurate, current, and available by defined deadlines.
• Identify and communicate schedule, scope, documentation, or resource concerns to the appropriate project leader or accountable owner for resolution.
• Support risk and issue management by documenting updates, monitoring mitigation actions, and escalating items that may impact timeline, quality, or deliverables.
• Assists with documenting project outcomes, lessons learned, and performance information at project close or key milestones.
• Updates project status, milestone, action item, and reporting information in Maestro completely, accurately, and within defined deadlines.
• Provides administrative and coordination support for PMO routines, reporting cycles, workshops, and project governance meetings.
• Performs other related duties as assigned.

Skills

Cross-functional coordination

PMO tools & templates

Project status reporting

Microsoft Office

Power BI

Maestro

Smartsheet

Communication

Education

Bachelor's degree preferred

Tools

Maestro

Power BI

Smartsheet

Job description

The Vomela Companies in Saint Paul, MN seeks a PMO Project Coordinator to provide essential coordination and administrative support for the Enterprise PMO, ensuring initiatives are organized, documented, and communicated. You will partner with project leaders, business owners, and cross‑functional teams to maintain plans, governance routines, milestones, and status reporting.

This role strengthens visibility, accountability, and execution discipline across the project portfolio, requiring strong