Strategic Payroll & Benefits Specialist (Remote)

RFG Advisory; Birmingham, Northern (AL, KY); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work schedule

Job summary

RFG Advisory is transitioning to internal payroll operations for a growing multi-state team. This role owns end-to-end payroll, benefits, and data integrity, partnering with the VP of Human Resources and an HR Operations Specialist.

Initially, you will lead the transition to a new payroll provider and establish processes with the HR team. Once established, you will run ongoing, accurate cycles and ensure regulatory compliance.

Responsibilities

• Own end-to-end payroll processing for a multi-state workforce, ensuring accuracy, timeliness, and compliance every cycle.
• Review and validate payroll inputs including compensation changes, bonuses, deductions, and time data.
• Manage payroll taxes, filings, and reconciliations; proactively resolve discrepancies before they compound.
• Maintain audit-ready records and lead quarterly and year-end processes including W-2s and reporting.
• Own benefits administration from the HRIS and carrier side: payroll deductions, eligibility alignment, and vendor coordination.
• Day-to-day benefits questions from employees are handled by our HR Operations Specialist; this role owns the systems and carrier accuracy behind the scenes.
• Own ACA filing, Form 5500, cafeteria plan reporting, and 401(k) compliance testing and reporting.
• Verify benefit census and payroll deductions following open enrollment.
• Manage workers' compensation filings, audits, and reconciliations.
• Maintain payroll and benefits data within the HRIS, ensuring accuracy and consistency across platforms.
• Build and maintain EDI feeds between carriers and the HRIS.
• Generate and validate reporting that supports Finance, HR, and leadership decisions.
• Ensure compliance with federal, state, and local payroll, tax, and benefits regulations.
• Monitor regulatory changes and implement process adjustments proactively.
• Identify and mitigate operational risks previously absorbed by external vendors.
• Partner closely with HR, Finance, and leadership on payroll accuracy, benefits execution, and reporting.
• Collaborate with external vendors including carriers, brokers, and auditors as needed.
• Provide operational insights that improve efficiency, reduce risk, and support the firm's continued growth.

Job description

RFG Advisory is transitioning to internal payroll operations for a growing multi-state team. This role owns end-to-end payroll, benefits, and data integrity, partnering with the VP of Human Resources and an HR Operations Specialist.

Initially, you will lead the transition to a new payroll provider and establish processes with the HR team. Once established, you will run ongoing, accurate cycles and ensure regulatory compliance.