Strategic Patent Projects Administrator (Remote)

Ballard Spahr LLP; Anchorage (AK); Remoto; USD 85.000 - 105.000; Tempo pieno

Vantaggi offerti da questo lavoro

Health insurance

Dental insurance

Vision insurance

Life insurance

Health savings account

Flexible spending accounts

Disability insurance

401(k) plan

Paid time off

Sick leave

Paid holidays

Employee assistance program

Descrizione del lavoro

Ballard Spahr LLP is seeking a Patent Projects Administrator to provide high-level operational support within the Intellectual Property practice. The role includes coordinating software upgrades, docketing workflows, client portals, and training staff to ensure efficient, accurate handling of patent matters.

The position emphasizes supervision, process improvements, and collaboration with attorneys and professionals across offices.

Competenze

• Experience with IP databases (PAIR, IPDAS, IP Manager).
• Proficiency in Microsoft Office and database systems.
• Experience in staff supervision and project implementation.

Mansioni

• Coordinate with Senior Manager of Litigation and IP Paraprofessional Support, applicable department/firm administration and outside vendors to ensure that Patent practice software and databases are upgraded as needed, as well as review of contracts and pricing arrangements for same.
• Support the Patent Docketing team with the intake and outgoing file transfers, including organizing transfer materials, transfer reports, and ensuring that required information is complete for docketing.
• Onboarding, training and development of patent practice LAAs on skills and tasks specific to intellectual property.
• Monitor changes in USPTO and international agency rules; prepare summary information for department leadership that can be shared with entire IP practice.
• Manage the daily USPTO document download process, including receipt and distribution of correspondence to appropriate personnel, and perform quality-control review to ensure all documents are accurately downloaded and properly distributed.
• Develop and query customized reports within the IP Docketing system to support docketing operations, workflow management, and special projects.
• Ensure that new practices, policies, and workflows are implemented. Make suggestions/comments for improvement.
• Responsible for troubleshooting problems or inquiries and communicating solutions to both internal/external clients.
• Coordinate and develop client portals where applicable and ensure maintenance of same.

Conoscenze

Growth mindset

Communication

Detail-oriented

Project management

Strumenti

PAIR

IPDAS

IP Manager

Microsoft Office

Outlook

Databases

Descrizione del lavoro

Ballard Spahr LLP is seeking a Patent Projects Administrator to provide high-level operational support within the Intellectual Property practice. The role includes coordinating software upgrades, docketing workflows, client portals, and training staff to ensure efficient, accurate handling of patent matters.

The position emphasizes supervision, process improvements, and collaboration with attorneys and professionals across offices.